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Auto Deed Of Sale Template for Philippines

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Key Requirements PROMPT example:

Auto Deed Of Sale

"I need an Auto Deed of Sale for transferring ownership of my Toyota Fortuner to a corporate buyer, with payment to be made in three installments ending March 2025, and including specific conditions about vehicle maintenance records and warranty transfer."

Document background
The Auto Deed of Sale is a crucial legal document in the Philippine jurisdiction used to formalize and document the transfer of ownership of a motor vehicle. This document is required whenever a vehicle changes ownership, whether between private individuals or corporate entities. The deed must comply with specific requirements set forth by the Land Transportation Office (LTO) and Philippine law, including detailed vehicle information, complete party details, and proper notarization. An Auto Deed of Sale includes essential elements such as the vehicle's technical specifications, purchase price, warranties, and transfer conditions. It serves as the primary document for vehicle registration transfer and is often required by insurance companies, banks, and other relevant institutions. The document must be properly executed to ensure a legally valid transfer and protect both parties' interests under Philippine law.
Suggested Sections

1. Parties: Identification of the Seller and Buyer with complete names, addresses, and government ID details as required by Philippine regulations

2. Background: Brief context of the sale transaction and confirmation of vehicle ownership

3. Definitions: Definition of key terms used in the document

4. Vehicle Details: Comprehensive description of the vehicle including make, model, year, color, engine number, chassis number, plate number, and other identifying details as required by LTO

5. Sale and Purchase: Clear statement of the transfer of ownership and agreed purchase price

6. Payment Terms: Details of the payment arrangement, whether full payment or installment

7. Warranties and Representations: Seller's warranties regarding vehicle ownership, condition, and absence of liens or encumbrances

8. Transfer of Registration: Process and responsibilities for transferring vehicle registration with the LTO

9. Taxes and Fees: Allocation of responsibility for transfer taxes, registration fees, and other applicable charges

10. Delivery: Details of vehicle handover including timing and location

11. Governing Law: Specification that the deed is governed by Philippine law

12. Execution: Signature block with requirements for notarization as per Philippine law

Optional Sections

1. Condition of Vehicle: Detailed description of vehicle condition and any known defects - used when selling second-hand vehicles

2. Installment Terms: Detailed payment schedule and conditions - included when the sale is not paid in full

3. Security Interest: Details of any liens or security interests - used when there is financing involved

4. Insurance: Requirements for vehicle insurance and transfer of policies - relevant for high-value vehicles

5. Dispute Resolution: Specific procedures for handling disputes - recommended for high-value transactions

6. Third-Party Authorization: Authorization details when either party is represented by an agent

Suggested Schedules

1. Vehicle Inspection Report: Detailed report of vehicle condition, including photographs and mechanical assessment

2. Payment Schedule: Detailed breakdown of installment payments if applicable

3. Official Receipts and Certificates: Copies of vehicle registration, insurance, and other official documents

4. Deed of Absolute Sale: Standard LTO form for vehicle transfer, required for registration

5. Transfer Tax Receipts: Documentation of paid taxes related to the transfer

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses


























Relevant Industries

Automotive

Transportation

Legal Services

Insurance

Banking and Finance

Real Estate (for fleet management)

Logistics and Delivery

Car Dealership

Government Services

Corporate Services

Relevant Teams

Legal

Compliance

Administrative

Sales

Procurement

Operations

Risk Management

Vehicle Registration

Contract Management

Finance

Documentation

Relevant Roles

Legal Counsel

Compliance Officer

Fleet Manager

Administrative Officer

Sales Manager

Procurement Manager

Corporate Secretary

Operations Manager

Risk Manager

Vehicle Registration Officer

Contract Administrator

Dealership Manager

Finance Manager

Insurance Officer

Documentation Specialist

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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