An Affidavit of Cancellation of Birth Certificate is a crucial legal document used in the Philippines when there is a need to cancel an existing birth certificate registration. This might be necessary in cases of multiple registrations, erroneous entries, or other legitimate grounds for cancellation. The document must be executed in accordance with Philippine civil registration laws, particularly Act No. 3753 and its implementing rules and regulations. It requires careful preparation as it affects official identity records and has long-term legal implications. The affidavit must include specific details about the birth certificate to be cancelled, the grounds for cancellation, and must be supported by documentary evidence. It needs to be notarized and filed with the appropriate government authorities, typically the Local Civil Registrar's Office and the Philippine Statistics Authority (PSA).
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1. Title and Jurisdiction: Specifies the document type and the jurisdiction where it is being executed
2. Affiant Information: Complete details of the person executing the affidavit including full name, age, citizenship, civil status, and current address
3. Birth Certificate Details: Information about the birth certificate to be cancelled including registration number, place of registration, and date of registration
4. Statement of Facts: Detailed narrative of the circumstances leading to the need for cancellation, including relevant dates and events
5. Grounds for Cancellation: Clear explanation of the legal basis for requesting the cancellation of the birth certificate
6. Prayer/Request: Formal request to the Civil Registrar for the cancellation of the birth certificate
7. Verification and Certification of Non-Forum Shopping: Statement that the contents are true and correct and that no similar petition has been filed elsewhere
8. Jurat: Formal closing including the date and place of execution, with space for notarization
1. Multiple Registration Statement: Required when the cancellation is due to multiple registration of birth certificates, detailing which registration is to be retained
2. Witness Declarations: Statements from witnesses who can attest to the facts, required when additional testimony is needed to support the cancellation
3. Foreign Law Citation: Required when the birth certificate involves foreign registration or foreign nationality issues
4. Explanation of Delay: Required when there has been a significant delay in requesting the cancellation, explaining the reasons for the delay
1. Original Birth Certificate: Certified true copy of the birth certificate to be cancelled
2. Valid ID Documents: Photocopies of the affiant's valid government-issued identification documents
3. Supporting Documents: Relevant documents supporting the grounds for cancellation (such as hospital records, baptismal certificates, or school records)
4. Publication Notice: Proof of publication of the notice of cancellation in a newspaper of general circulation, if required
5. Census Records: Relevant census records or certificates that may support the petition for cancellation
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