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Reference Check Consent Form for United Arab Emirates

Reference Check Consent Form Template for United Arab Emirates

This document is a comprehensive Reference Check Consent Form designed for use in the United Arab Emirates, compliant with Federal Decree Law No. 45 of 2021 on Personal Data Protection and relevant UAE employment laws. It enables employers to legally obtain and verify information about a candidate's employment history, skills, and performance while protecting the rights and privacy of all parties involved. The form includes necessary authorizations for data collection, processing, and sharing within the UAE's legal framework, incorporating specific provisions for data protection and confidentiality as required by UAE law.

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What is a Reference Check Consent Form?

The Reference Check Consent Form is a crucial document used in the UAE employment process to obtain legal authorization for conducting background and reference checks on potential or current employees. This document becomes necessary during recruitment, promotions, or internal transfers, ensuring compliance with UAE's data protection laws, particularly Federal Decree Law No. 45 of 2021. The form captures essential details about the candidate's previous employment, authorizes contact with former employers, and specifies the scope of information that can be shared. It includes provisions for data protection, confidentiality, and the rights of the individual under UAE law, making it an essential tool for maintaining legal compliance while conducting thorough employment verification.

What sections should be included in a Reference Check Consent Form?

1. Personal Information: Section capturing the employee's full name, current position, employee ID (if applicable), and contact details

2. Reference Details: List of references including their names, job titles, company names, relationship to candidate, and contact information

3. Scope of Consent: Clear description of what information may be requested and shared during the reference check process

4. Data Protection Statement: Statement explaining how the personal data will be processed, stored, and protected in accordance with UAE data protection laws

5. Duration of Consent: Specification of how long the consent remains valid

6. Authorization Statement: Formal statement of consent and authorization for reference checking

7. Signature Block: Space for date, signature, and name of the consenting individual

What sections are optional to include in a Reference Check Consent Form?

1. International Transfer Consent: Additional consent for transfer of personal data outside the UAE, required if references may be checked internationally

2. Specific Exclusions: Section listing any specific information that should not be disclosed or discussed during reference checks

3. Revocation Rights: Information about the right to withdraw consent and the process for doing so

4. Third Party Processing: Additional consent for third-party reference checking agencies, if applicable

What schedules should be included in a Reference Check Consent Form?

1. List of Approved References: Detailed schedule listing all references with their complete contact information and preferred contact method

2. Reference Check Questions: Standard list of questions that may be asked during the reference check process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Publisher

Ƶ

Document Type

Consent Form

Cost

Free to use
Relevant legal definitions




















Clauses
















Relevant Industries

Banking and Financial Services

Technology

Healthcare

Education

Real Estate

Construction

Retail

Hospitality

Professional Services

Manufacturing

Energy

Transportation and Logistics

Government and Public Sector

Media and Entertainment

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Talent Acquisition

People Operations

Employee Relations

Risk Management

Relevant Roles

HR Director

HR Manager

Recruitment Manager

Talent Acquisition Specialist

HR Business Partner

Compliance Officer

Legal Counsel

HR Administrator

Hiring Manager

Department Manager

HR Coordinator

Recruitment Coordinator

Background Check Specialist

Employment Verification Specialist

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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