The Client Declaration Form is a crucial document used in the Netherlands to obtain formal statements and confirmations from clients across various sectors, particularly in regulated industries. It is designed to comply with Dutch legal requirements, including the Dutch Civil Code, Financial Supervision Act (Wft), and GDPR. This document type is typically used when organizations need to collect specific information, acknowledgments, or confirmations from clients for regulatory compliance, risk management, or operational purposes. The form includes client identification details, specific declarations, data processing consents, and necessary signatures, structured to meet both legal requirements and business needs. It's particularly important in situations requiring documented client statements for compliance purposes or where formal client acknowledgments are needed for risk management.
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1. Client Information: Personal/business details of the client including full name, address, registration numbers if applicable, and contact information
2. Declaration Purpose: Clear statement of the purpose and context of the declaration
3. Statements and Confirmations: Specific declarations and confirmations being made by the client
4. Data Processing Consent: GDPR-compliant consent for processing personal data
5. Signature Block: Date, place, and signature section including capacity of signatory
1. Professional Status: Required when the declaration relates to professional qualifications or status
2. Financial Information: Include when the declaration relates to financial status or circumstances
3. Tax Residency: Required for declarations related to tax matters or financial services
4. Risk Acknowledgment: Include when the declaration relates to investment or high-risk services
5. Third Party Authorization: Include when the client is acting on behalf of or authorizing another party
1. Identification Documents: Copies of required identification documents (passport, driver's license, etc.)
2. Supporting Evidence: Any additional documentation supporting the declarations made
3. Terms and Conditions: Any applicable terms and conditions referenced in the main declaration
4. Privacy Notice: Detailed privacy notice explaining how personal data will be processed
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Insurance
Investment Management
Professional Services
Legal Services
Real Estate
Healthcare
Education
Tax Advisory
Compliance Services
Wealth Management
Relevant Teams
Legal
Compliance
Risk Management
Client Relations
Operations
Customer Service
Sales
Account Management
Regulatory Affairs
Due Diligence
Know Your Customer
Product Management
Relevant Roles
Compliance Officer
Legal Counsel
Risk Manager
Client Relations Manager
Account Manager
Financial Advisor
Wealth Manager
Operations Manager
Due Diligence Officer
KYC Specialist
Regulatory Affairs Manager
Customer Service Manager
Branch Manager
Product Manager
Sales Director
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