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Client Declaration Form for the Netherlands

Client Declaration Form Template for Netherlands

A Client Declaration Form under Dutch law is a formal document used to collect specific statements, confirmations, and acknowledgments from clients in compliance with Dutch regulatory requirements and business practices. The document incorporates elements of Dutch privacy law (including GDPR), financial regulations, and civil code requirements. It serves as a legally binding declaration where clients confirm certain facts, circumstances, or understandings, often used in regulated industries and financial services to meet compliance obligations and establish clear records of client statements.

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What is a Client Declaration Form?

The Client Declaration Form is a crucial document used in the Netherlands to obtain formal statements and confirmations from clients across various sectors, particularly in regulated industries. It is designed to comply with Dutch legal requirements, including the Dutch Civil Code, Financial Supervision Act (Wft), and GDPR. This document type is typically used when organizations need to collect specific information, acknowledgments, or confirmations from clients for regulatory compliance, risk management, or operational purposes. The form includes client identification details, specific declarations, data processing consents, and necessary signatures, structured to meet both legal requirements and business needs. It's particularly important in situations requiring documented client statements for compliance purposes or where formal client acknowledgments are needed for risk management.

What sections should be included in a Client Declaration Form?

1. Client Information: Personal/business details of the client including full name, address, registration numbers if applicable, and contact information

2. Declaration Purpose: Clear statement of the purpose and context of the declaration

3. Statements and Confirmations: Specific declarations and confirmations being made by the client

4. Data Processing Consent: GDPR-compliant consent for processing personal data

5. Signature Block: Date, place, and signature section including capacity of signatory

What sections are optional to include in a Client Declaration Form?

1. Professional Status: Required when the declaration relates to professional qualifications or status

2. Financial Information: Include when the declaration relates to financial status or circumstances

3. Tax Residency: Required for declarations related to tax matters or financial services

4. Risk Acknowledgment: Include when the declaration relates to investment or high-risk services

5. Third Party Authorization: Include when the client is acting on behalf of or authorizing another party

What schedules should be included in a Client Declaration Form?

1. Identification Documents: Copies of required identification documents (passport, driver's license, etc.)

2. Supporting Evidence: Any additional documentation supporting the declarations made

3. Terms and Conditions: Any applicable terms and conditions referenced in the main declaration

4. Privacy Notice: Detailed privacy notice explaining how personal data will be processed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions


















Clauses


















Relevant Industries

Financial Services

Banking

Insurance

Investment Management

Professional Services

Legal Services

Real Estate

Healthcare

Education

Tax Advisory

Compliance Services

Wealth Management

Relevant Teams

Legal

Compliance

Risk Management

Client Relations

Operations

Customer Service

Sales

Account Management

Regulatory Affairs

Due Diligence

Know Your Customer

Product Management

Relevant Roles

Compliance Officer

Legal Counsel

Risk Manager

Client Relations Manager

Account Manager

Financial Advisor

Wealth Manager

Operations Manager

Due Diligence Officer

KYC Specialist

Regulatory Affairs Manager

Customer Service Manager

Branch Manager

Product Manager

Sales Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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