The Client Declaration Form is a crucial document used in German business operations to formalize client relationships and ensure regulatory compliance. It is typically required when establishing new business relationships, updating client information, or confirming specific client understandings and consents. The form must comply with German civil law requirements, the German Federal Data Protection Act (BDSG), and the EU General Data Protection Regulation (GDPR). It includes essential client information, explicit declarations, data protection consents, and where applicable, sector-specific confirmations. This document is particularly important in regulated industries where formal client acknowledgments and consents are mandatory under German law.
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1. Client Information: Personal/business details of the client including full name, address, and contact information
2. Declaration Purpose: Clear statement of the purpose and context of the declaration
3. Confirmations and Declarations: Main declarations and confirmations made by the client
4. Data Protection Notice: GDPR-compliant information about data processing and privacy rights
5. Consent Statements: Explicit consent declarations for specific data processing purposes
6. Client Acknowledgment: Confirmation that the client understands all declarations made
7. Signature Block: Date, place, and signature fields for client and witness if required
1. Tax Residency Declaration: Required when the form is used for tax-related purposes or financial services
2. Beneficial Ownership Declaration: Required for business clients or when dealing with anti-money laundering compliance
3. Professional Status Declaration: Required when the client's professional status affects the business relationship
4. Risk Disclosure Acknowledgment: Required for financial services or investment-related declarations
5. Power of Attorney: Required when the declaration can be signed by an authorized representative
6. Electronic Communication Consent: Optional section for agreeing to electronic communication and digital documentation
1. Identification Documents: Checklist and copies of required identification documents
2. Terms and Conditions: Standard terms and conditions referenced in the main declaration
3. Privacy Policy: Detailed privacy policy and data protection information
4. Authorization Documents: Any power of attorney or authorization documents if signing through a representative
Authors
Relevant legal definitions
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Relevant Industries
Financial Services
Banking
Insurance
Investment Services
Professional Services
Legal Services
Real Estate
Healthcare
Education
Retail
Consulting
Technology Services
Relevant Teams
Legal
Compliance
Risk Management
Customer Relations
Operations
Data Protection
Sales
Account Management
Customer Service
Documentation
Regulatory Affairs
Relevant Roles
Compliance Officer
Legal Counsel
Data Protection Officer
Risk Manager
Client Relationship Manager
Operations Manager
Account Manager
Business Development Manager
Regulatory Affairs Specialist
Corporate Secretary
Customer Service Manager
Sales Director
Product Manager
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