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Client Declaration Form for Germany

Client Declaration Form Template for Germany

A comprehensive legal document designed under German law that captures essential declarations, confirmations, and consents from clients. The form incorporates requirements from German civil law, data protection regulations (GDPR and BDSG), and sector-specific compliance requirements. It serves as a formal record of client acknowledgments, understanding of services or products, and consent for data processing, while ensuring compliance with German documentation standards and regulatory requirements. The document includes mandatory client identification elements, explicit consent declarations, and necessary compliance confirmations.

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What is a Client Declaration Form?

The Client Declaration Form is a crucial document used in German business operations to formalize client relationships and ensure regulatory compliance. It is typically required when establishing new business relationships, updating client information, or confirming specific client understandings and consents. The form must comply with German civil law requirements, the German Federal Data Protection Act (BDSG), and the EU General Data Protection Regulation (GDPR). It includes essential client information, explicit declarations, data protection consents, and where applicable, sector-specific confirmations. This document is particularly important in regulated industries where formal client acknowledgments and consents are mandatory under German law.

What sections should be included in a Client Declaration Form?

1. Client Information: Personal/business details of the client including full name, address, and contact information

2. Declaration Purpose: Clear statement of the purpose and context of the declaration

3. Confirmations and Declarations: Main declarations and confirmations made by the client

4. Data Protection Notice: GDPR-compliant information about data processing and privacy rights

5. Consent Statements: Explicit consent declarations for specific data processing purposes

6. Client Acknowledgment: Confirmation that the client understands all declarations made

7. Signature Block: Date, place, and signature fields for client and witness if required

What sections are optional to include in a Client Declaration Form?

1. Tax Residency Declaration: Required when the form is used for tax-related purposes or financial services

2. Beneficial Ownership Declaration: Required for business clients or when dealing with anti-money laundering compliance

3. Professional Status Declaration: Required when the client's professional status affects the business relationship

4. Risk Disclosure Acknowledgment: Required for financial services or investment-related declarations

5. Power of Attorney: Required when the declaration can be signed by an authorized representative

6. Electronic Communication Consent: Optional section for agreeing to electronic communication and digital documentation

What schedules should be included in a Client Declaration Form?

1. Identification Documents: Checklist and copies of required identification documents

2. Terms and Conditions: Standard terms and conditions referenced in the main declaration

3. Privacy Policy: Detailed privacy policy and data protection information

4. Authorization Documents: Any power of attorney or authorization documents if signing through a representative

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions




























Clauses




















Relevant Industries

Financial Services

Banking

Insurance

Investment Services

Professional Services

Legal Services

Real Estate

Healthcare

Education

Retail

Consulting

Technology Services

Relevant Teams

Legal

Compliance

Risk Management

Customer Relations

Operations

Data Protection

Sales

Account Management

Customer Service

Documentation

Regulatory Affairs

Relevant Roles

Compliance Officer

Legal Counsel

Data Protection Officer

Risk Manager

Client Relationship Manager

Operations Manager

Account Manager

Business Development Manager

Regulatory Affairs Specialist

Corporate Secretary

Customer Service Manager

Sales Director

Product Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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