An Authorization Letter For Disconnection is a crucial document in the Malaysian utility and property management landscape, used when a property owner, tenant, or authorized representative needs to formally request the discontinuation of utility services. This document is particularly important in scenarios such as property vacancy, tenant changeover, renovation works, or permanent service termination. It provides legal protection for both the service provider and the requestor, ensuring proper documentation of the disconnection request. The letter must comply with Malaysian regulations, including the Electricity Supply Act 1990 and related utility laws, and typically includes specific account details, property information, requested disconnection date, and proper authorization signatures. This document is essential for maintaining clear records of service termination requests and protecting all parties' interests in the disconnection process.
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1. Date and Location: Current date and place of writing the authorization letter
2. Recipient Details: Full name and address of the utility company or service provider
3. Subject Line: Clear indication that this is an Authorization Letter for Service Disconnection
4. Account Information: Account number, service address, and customer identification details
5. Authorization Statement: Clear statement authorizing the disconnection of specified services
6. Service Details: Specific details of the service to be disconnected (type of utility, meter numbers if applicable)
7. Requested Disconnection Date: Specific date or timeframe for the disconnection to take place
8. Authorizer's Details: Full name, contact information, and identification details of the person authorizing disconnection
9. Signature Block: Space for signature, name, and date of signing
1. Reason for Disconnection: Optional explanation for the disconnection request, used when context might be relevant for future reference
2. Alternative Contact: Details of an alternative contact person, used when the authorizer might not be available
3. Final Bill Instructions: Instructions for handling the final bill, used when specific billing arrangements are needed
4. Property Access Instructions: Special instructions for accessing the property, used when access might be restricted or requires coordination
5. Forwarding Address: New address for future correspondence, used when the customer is relocating
1. Proof of Identity: Copy of authorizer's identification document
2. Latest Bill: Copy of the most recent utility bill showing account details
3. Property Ownership/Tenancy Proof: Document proving right to authorize disconnection (if required)
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