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Online Authorization Letter for Malaysia

Online Authorization Letter Template for Malaysia

A legally binding electronic document governed by Malaysian law that formally grants specific powers or authority from one party (the authorizer) to another (the authorized representative). This document is compliant with the Malaysian Electronic Commerce Act 2006 and Digital Signature Act 1997, enabling secure online authorization for various purposes such as business transactions, legal representations, or personal matters. The document includes detailed identification of all parties, specific scope of authority granted, duration of authorization, and digital signature provisions that ensure its validity in the Malaysian legal context.

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Online Authorization Letter

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What is a Online Authorization Letter?

The Online Authorization Letter serves as a crucial legal instrument in Malaysia's increasingly digital business environment. This document type emerged from the need to facilitate remote authorizations while maintaining legal validity under Malaysian law. It combines traditional authorization letter requirements with digital elements as prescribed by the Electronic Commerce Act 2006 and Digital Signature Act 1997. The document is commonly used when an individual or organization needs to delegate specific powers or authority to another party, requiring secure online execution. It includes essential elements such as party identification, scope of authority, duration, and digital signature provisions. The Online Authorization Letter's digital format makes it particularly valuable for time-sensitive matters and situations where physical presence is impractical, while maintaining the same legal weight as traditional paper-based authorizations.

What sections should be included in a Online Authorization Letter?

1. Date and Place: Current date and location where the letter is executed

2. Authorizer Details: Full name, IC/Passport number, and contact details of the person granting authorization

3. Authorized Party Details: Full name, IC/Passport number, and contact details of the person receiving authorization

4. Purpose Statement: Clear statement of the purpose and scope of the authorization being granted

5. Duration of Authority: Specific timeframe for which the authorization is valid

6. Powers Granted: Detailed description of the specific powers and authorities being granted

7. Declaration of Sound Mind: Statement confirming the authorizer is of sound mind and acting voluntarily

8. Electronic Signature Block: Space for digital signatures compliant with Malaysian Digital Signature Act 1997

9. Witness Details: Names and details of witnesses if required for the specific authorization

What sections are optional to include in a Online Authorization Letter?

1. Revocation Clause: Optional clause specifying conditions under which the authorization can be revoked, recommended for long-term authorizations

2. Indemnification: Clause protecting the authorized party from liability when acting within the scope of authority, useful for business-related authorizations

3. Governing Law: Specific mention of Malaysian law governance, recommended for cross-border situations

4. Language Declaration: Statement about the prevailing language version if the letter is prepared in multiple languages

5. Emergency Contact: Additional contact information for emergencies, recommended for medical or care-related authorizations

What schedules should be included in a Online Authorization Letter?

1. Identity Documents: Copies of IC/Passport of both parties as required for verification

2. Specific Instructions: Detailed list of specific tasks or transactions covered by the authorization if too lengthy for main letter

3. Witness Declarations: Separate witness statements and their identification documents if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Document Type

Letter of Authority

Sector

Banking

Cost

Free to use
Relevant legal definitions















Clauses















Relevant Industries

Banking and Finance

Healthcare

Real Estate

Legal Services

Education

Corporate Services

Government Services

E-commerce

Insurance

Transportation and Logistics

Manufacturing

Retail

Relevant Teams

Legal

Compliance

Human Resources

Operations

Administration

Risk Management

Corporate Secretarial

Executive Management

Procurement

Contract Management

Relevant Roles

Legal Counsel

Corporate Secretary

Compliance Officer

Human Resources Manager

Operations Manager

Business Development Manager

Administrative Executive

Risk Manager

Department Head

Managing Director

Chief Executive Officer

Procurement Manager

Contract Administrator

Legal Administrator

Company Director

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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