The Authorization Letter For Proxy is a crucial legal instrument in Malta used when an individual or entity needs to delegate authority to another party to act on their behalf. This document is particularly relevant in situations where the principal cannot be physically present or requires representation for specific transactions or ongoing matters. The letter must comply with Malta's Civil Code (Chapter 16) and the Powers of Attorney Act, which provide the legal framework for such delegations. The document typically specifies the scope of authority, duration, and any limitations on the proxy's powers. It's commonly used in both business and personal contexts, ranging from simple administrative tasks to complex financial or legal transactions. The authorization can be specific to a particular transaction or general in nature, and may require notarization depending on its intended use and the level of authority being granted.
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1. Date and Place: Current date and location where the letter is being executed
2. Principal Identification: Full legal name, address, and identification details of the person granting the authority
3. Proxy Identification: Full legal name, address, and identification details of the person being appointed as proxy
4. Purpose Statement: Clear statement of the intent to authorize the proxy to act on principal's behalf
5. Scope of Authority: Detailed description of the powers and authority being granted to the proxy
6. Duration: Specific period or conditions for which the authorization remains valid
7. Signature Block: Space for principal's signature, witness signatures, and notary details if required
1. Specific Transaction Details: Used when the proxy is for a specific transaction or set of transactions, detailing the particular matters to be handled
2. Revocation Terms: Include when specific conditions for revoking the authorization need to be outlined
3. Substitute Proxy Provisions: Used when the proxy needs authority to appoint a substitute in certain circumstances
4. Governing Law Statement: Include when the proxy might be used in international contexts or when specific reference to Maltese law is required
5. Indemnification Clause: Used when there's a need to protect the proxy from liability while acting within the scope of authority
1. Schedule of Specific Powers: Detailed list of specific actions or decisions the proxy is authorized to make
2. Schedule of Assets: List of specific properties, accounts, or assets covered by the authorization when applicable
3. Identity Documents: Copies of identification documents of both principal and proxy
4. Supporting Documentation: Any relevant documents referenced in the main letter that support or clarify the proxy's authority
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Relevant Teams
Legal
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Corporate Secretarial
Administrative Services
Operations
Human Resources
Finance
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Client Relations
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Relevant Roles
Legal Counsel
Corporate Secretary
Compliance Officer
Business Development Manager
Real Estate Agent
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Bank Manager
Insurance Agent
Property Manager
Human Resources Director
Administrative Manager
Operations Director
Company Director
Chief Executive Officer
Financial Controller
Estate Planner
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