The Employee Self Declaration Form is a fundamental document in Indian employment documentation, typically used during the onboarding process or for periodic updates of employee information. It serves as a legally binding declaration where employees provide and verify crucial information about themselves, including personal details, employment history, educational qualifications, and various compliance-related declarations. The form is designed to meet requirements under multiple Indian labor laws and regulations, helping organizations maintain compliance while creating a clear record of employee-provided information. This document is particularly important for risk management and legal compliance, as it contains the employee's attestation of the truthfulness of provided information and acknowledgment of consequences for false declarations.
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1. Personal Information: Basic details including name, date of birth, contact information, and government-issued IDs
2. Employment History Declaration: Declaration of previous employment details, reason for leaving, and any existing obligations
3. Educational Qualifications: Declaration of academic qualifications, certifications, and professional credentials
4. Legal Status Declaration: Declaration regarding any pending legal proceedings, criminal records, or investigations
5. Financial Declaration: Declaration of financial obligations, loans, and statutory compliance status
6. Health Declaration: Basic health status declaration and medical conditions relevant to employment
7. Conflict of Interest Declaration: Declaration of any business interests, relationships with current employees, or potential conflicts
8. Document Verification: List of documents submitted for verification and their authenticity declaration
9. Declaration of Truth: Final declaration confirming all information provided is true and accurate
10. Acknowledgment: Employee's acknowledgment of consequences for false declarations
1. Family Details: Optional section for declaring dependent information, relevant for benefits and insurance coverage
2. Skills Assessment: Optional self-assessment of technical and soft skills, used for roles requiring specific competencies
3. Professional Memberships: Optional section for declaring professional association memberships and certifications
4. COVID-19 Declaration: Temporary section for pandemic-related health declarations and vaccination status
5. Background Check Consent: Additional section for roles requiring detailed background verification
6. Disability Declaration: Optional section for declaring disabilities requiring workplace accommodations
1. Schedule A - Document Checklist: List of mandatory and optional documents to be submitted with the declaration form
2. Schedule B - Declaration Format: Standard format for specific declarations requiring detailed information
3. Appendix 1 - Code of Conduct Acknowledgment: Detailed acknowledgment of company policies and code of conduct
4. Appendix 2 - Medical History Form: Detailed medical history format for roles requiring specific health declarations
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Information Technology
Manufacturing
Healthcare
Financial Services
Education
Retail
Telecommunications
Professional Services
Public Sector
Pharmaceuticals
Construction
Energy
Media and Entertainment
Transportation and Logistics
Hospitality
Relevant Teams
Human Resources
Legal
Compliance
Administration
Personnel Management
Employee Relations
Talent Acquisition
Risk Management
Operations
Corporate Governance
Relevant Roles
Human Resources Manager
Compliance Officer
Legal Counsel
HR Director
Recruitment Manager
HR Business Partner
Employee Relations Manager
HR Operations Manager
Talent Acquisition Specialist
HR Administrator
Chief Human Resources Officer
HR Coordinator
Personnel Manager
Onboarding Specialist
HR Executive
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