The Relationship Declaration Form is a crucial document within Hong Kong's legal framework, designed to provide formal recognition of relationships that may not fall under traditional marriage categories. This document is typically used when individuals need to formally declare their relationship status for purposes such as employee benefits, insurance coverage, housing applications, or immigration matters. The form requires detailed personal information from both parties, including identity documentation, relationship duration, and nature of the relationship. It must be properly witnessed and may require authentication by a Commissioner for Oaths or notary public. The document's legal standing is recognized by various Hong Kong authorities and institutions, making it a significant tool for establishing relationship status in official contexts. The Relationship Declaration Form must comply with Hong Kong's Personal Data (Privacy) Ordinance and other relevant legislation regarding declarations and personal information handling.
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1. Declaration Header: Official title of the document and reference number
2. Personal Information - Party 1: Full legal name, HKID/Passport number, date of birth, and current residential address
3. Personal Information - Party 2: Full legal name, HKID/Passport number, date of birth, and current residential address
4. Relationship Details: Nature of relationship, duration, date of commencement
5. Declaration Statements: Formal statements declaring the truth of the relationship and circumstances
6. Legal Acknowledgments: Acknowledgment of legal implications and consequences of false declarations
7. Signatures: Space for parties' signatures and dates
8. Witness Section: Details and signature of witness (typically a solicitor or notary public)
1. Previous Relationships: Section for declaring any previous marriages or declared relationships, used when either party has prior relationship history
2. Dependent Information: Details of any dependent children or family members, included when the relationship involves care responsibilities
3. Property Declaration: Section for declaring shared property or assets, used when parties wish to formally acknowledge joint properties
4. Special Circumstances: Any special conditions or circumstances of the relationship, included when there are unique aspects that need to be declared
5. Translation Certificate: Required when either party needs the form in a language other than English or Chinese
1. Schedule A - Supporting Documents: List of required supporting documents (e.g., ID proofs, address proofs) attached to the declaration
2. Schedule B - Proof of Relationship: List of documents evidencing the relationship (e.g., photographs, correspondence, joint accounts)
3. Appendix 1 - Guidelines: Information about completing the form and legal implications
4. Appendix 2 - Privacy Notice: Details about how personal information will be collected, used, and protected
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Relevant Teams
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Risk Management
Personnel Administration
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Immigration Officer
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Company Secretary
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