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Appointment Verification Letter for Hong Kong

Appointment Verification Letter Template for Hong Kong

An Appointment Verification Letter is a formal document issued under Hong Kong law that confirms an individual's employment status, position, and tenure with a company. The document serves as official verification of employment relationships and typically includes details such as employment duration, current position, and may optionally include salary information or other employment terms. Compliant with Hong Kong's Employment Ordinance and Personal Data (Privacy) Ordinance, this document is commonly used for visa applications, bank loans, housing applications, or other situations requiring proof of employment.

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What is a Appointment Verification Letter?

The Appointment Verification Letter is a crucial document in Hong Kong's business environment, serving as official confirmation of employment status and details. It is typically required for various purposes including visa applications, bank loans, rental agreements, or other situations where formal proof of employment is necessary. The letter must comply with Hong Kong's Employment Ordinance and Personal Data (Privacy) Ordinance, particularly regarding the handling of personal information. Common triggers for issuing this document include employee requests for mortgage applications, immigration purposes, or job applications. The content and format should align with Hong Kong business practices, including the use of company chops (stamps) and appropriate signatory authorities.

What sections should be included in a Appointment Verification Letter?

1. Letter Header: Company letterhead including full registered company name, address, and contact details

2. Date: Current date of letter issuance

3. Addressee Details: Full name and address of the recipient or 'To Whom It May Concern'

4. Subject Line: Clear indication that this is an Employment Verification Letter

5. Employee Information: Employee's full name, position/title, and employment status (full-time/part-time)

6. Employment Details: Start date of employment and current employment status

7. Verification Statement: Clear statement confirming the employment relationship

8. Signatory Block: Name, title, and signature of authorized company representative

9. Company Stamp: Official company stamp or chop (common requirement in Hong Kong)

What sections are optional to include in a Appointment Verification Letter?

1. Salary Information: Current salary details - included when required for specific purposes like mortgage applications

2. Job Responsibilities: Brief description of the employee's role and duties - included when needed for visa applications or professional certifications

3. Employment Terms: Details about employment terms (permanent/contract) - included when relevant to the verification purpose

4. Purpose Statement: Specific statement about the purpose of the letter - included when the letter is for a specific use

5. Contact Information: HR contact details for verification - included when additional verification might be needed

6. Disclaimer: Legal disclaimers about the information provided - included for risk management purposes

What schedules should be included in a Appointment Verification Letter?

1. Business Card: Copy of employee's business card (if applicable)

2. Employment Contract Extract: Relevant extract from employment contract (if required for specific verification purposes)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions
















Clauses











Relevant Industries

Banking and Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Hospitality

Transportation and Logistics

Real Estate

Media and Entertainment

Telecommunications

Government and Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretariat

People Operations

Employee Relations

Talent Management

Corporate Affairs

Operations

Relevant Roles

HR Director

HR Manager

HR Executive

Company Secretary

Legal Counsel

Department Head

Office Manager

Administrative Manager

Compliance Officer

People Operations Manager

HR Business Partner

Talent Management Specialist

Employee Relations Manager

HR Operations Manager

Chief Human Resources Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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