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Fire Risk Assessment Tender Template for England and Wales

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Key Requirements PROMPT example:

Fire Risk Assessment Tender

"I need a Fire Risk Assessment Tender document for a portfolio of 15 commercial office buildings in Manchester, with specific requirements for monthly assessments and detailed reporting starting from March 2025, including provisions for out-of-hours assessments."

Document background
The Fire Risk Assessment Tender document is essential for organizations seeking to comply with fire safety regulations in England and Wales. It is used when an organization needs to appoint qualified professionals to conduct fire risk assessments as required by law. The tender ensures that selected contractors possess the necessary expertise, qualifications, and methodologies to conduct thorough assessments in accordance with the Regulatory Reform (Fire Safety) Order 2005 and related legislation. This document typically includes detailed specifications, evaluation criteria, and compliance requirements.
Suggested Sections

1. Introduction: Overview of the tender requirements and objectives

2. Scope of Services: Detailed description of required fire risk assessment services

3. Technical Requirements: Specific technical standards and methodologies to be followed, including compliance with relevant legislation

4. Qualification Requirements: Required certifications, experience, and professional qualifications of bidders

5. Submission Requirements: Format and content requirements for tender submissions

6. Evaluation Criteria: How submissions will be assessed and scored

7. Timeline: Key dates and deadlines for the tender process

Optional Sections

1. Site Visit Requirements: Details of mandatory site visits if required for complex properties

2. Environmental Requirements: Specific environmental considerations if working in sensitive areas

3. Social Value Requirements: Additional community benefits required for public sector tenders

Suggested Schedules

1. Schedule A: Property Details: Comprehensive details of properties requiring assessment including access arrangements

2. Schedule B: Pricing Schedule: Template for submission of costs and pricing breakdown

3. Schedule C: Legislative Requirements: Detailed listing of applicable legislation and standards to be complied with

4. Appendix 1: Previous Fire Risk Assessments: Existing assessment documentation if available

5. Appendix 2: Building Plans: Relevant architectural drawings and floor plans

6. Appendix 3: Required Forms: Standard forms for completion including declaration forms and compliance certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




































Clauses

































Industries

Regulatory Reform (Fire Safety) Order 2005: Primary legislation governing fire safety in England and Wales. Establishes requirements for fire risk assessments and defines responsible persons and their duties.

Health and Safety at Work etc. Act 1974: Overarching health and safety legislation that sets out general duties for employers and employees regarding workplace safety.

Management of Health and Safety at Work Regulations 1999: Specifies requirements for risk assessments and health and safety arrangements in the workplace.

Building Regulations 2010 (Approved Document B): Contains specific requirements and guidance for fire safety in building design and construction.

Construction (Design and Management) Regulations 2015: Relevant when fire risk assessment involves construction work, setting out safety requirements for construction projects.

Fire Safety (England) Regulations 2022: Latest updates to fire safety requirements, implementing recommendations from the Grenfell Tower Inquiry.

PAS 79-1:2020 and PAS 79-2:2020: Standardized framework and recommended methodologies for conducting fire risk assessments.

BS 9999:2017: British Standard providing guidance on fire safety in the design, management and use of buildings.

BS 5839: British Standard specifying requirements for fire detection and alarm systems.

BS 5266: British Standard covering emergency lighting requirements.

Public Contracts Regulations 2015: Regulations governing public sector procurement, relevant if the tender is for a public sector organization.

GDPR and Data Protection Act 2018: Data protection legislation that must be considered when handling personal information during fire risk assessments.

Equality Act 2010: Legislation ensuring consideration of accessibility and evacuation procedures for people with disabilities in fire safety planning.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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