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Work Order Invoice for Switzerland

Work Order Invoice Template for Switzerland

A Work Order Invoice is a formal billing document used in Switzerland that combines elements of a work order confirmation with invoicing requirements. It must comply with Swiss legal requirements, particularly the Swiss Code of Obligations and VAT legislation. The document serves as both proof of work completion and a payment request, detailing the services provided, costs, and payment terms. It includes mandatory elements such as VAT numbers, full company details, and specific payment information as required under Swiss law, while also providing detailed breakdown of works completed, timing, and any relevant reference numbers.

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What is a Work Order Invoice?

The Work Order Invoice is a essential business document used in Switzerland when billing for completed works or services that were previously agreed upon through a work order. This document type is particularly important in the Swiss business context as it must comply with strict requirements under the Swiss Code of Obligations and Federal VAT Act. It serves multiple purposes: confirming work completion, requesting payment, and maintaining tax compliance. The document should be used when services or works have been completed according to a prior work order, and payment needs to be requested in a formal, legally compliant manner. It typically includes detailed service descriptions, pricing, tax calculations, and payment terms, while also incorporating all mandatory business information required by Swiss authorities. The Work Order Invoice is crucial for maintaining accurate financial records and ensuring smooth business operations while meeting all regulatory requirements.

What sections should be included in a Work Order Invoice?

1. Invoice Header: Company logo, document type ('Work Order Invoice'), invoice number, and date

2. Supplier Details: Full legal name, address, contact information, VAT number, and bank details of the service provider

3. Client Details: Full name and address of the client, including any reference numbers or cost centers provided by the client

4. Work Order Reference: Reference to the original work order number, date, or purchase order number if applicable

5. Service Description: Detailed breakdown of services provided, including dates, hours, or quantities as applicable

6. Pricing Details: Unit prices, quantities, subtotals, and calculations showing how the final amount was determined

7. Tax Calculations: VAT rate applied, VAT amount, and total amount including VAT

8. Payment Terms: Due date, payment methods, and bank account details for transfer

9. Footer: Legal notices, company registration details, and any mandatory business information required by Swiss law

What sections are optional to include in a Work Order Invoice?

1. Purchase Order Reference: Include when the client has provided a specific purchase order number that needs to be referenced

2. Discount Details: When any discounts or special pricing arrangements have been applied to the invoice

3. Additional Contact Information: When specific contact persons or departments need to be referenced for queries

4. Work Completion Certificate: When required by the client or for specific industries where work completion needs to be certified

5. Currency Exchange Information: When dealing with international clients and multiple currencies are involved

6. Special Payment Instructions: When non-standard payment terms or methods apply

7. Quality Certifications: When relevant industry-specific quality certifications need to be referenced

What schedules should be included in a Work Order Invoice?

1. Timesheet: Detailed breakdown of hours worked, if billing is time-based

2. Materials List: Itemized list of materials used or supplied, if applicable

3. Service Level Details: Documentation of service levels achieved or metrics met, if part of the work order

4. Work Completion Report: Detailed report of completed works, particularly for construction or technical services

5. Supporting Documentation: Any relevant certificates, permits, or third-party validations required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Switzerland

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses




















Relevant Industries

Construction

Information Technology

Professional Services

Manufacturing

Engineering

Consultancy

Maintenance Services

Facilities Management

Healthcare Services

Education and Training

Research and Development

Industrial Services

Technical Services

Environmental Services

Relevant Teams

Finance

Accounts Receivable

Operations

Project Management

Administration

Procurement

Contract Management

Quality Assurance

Client Services

Billing

Accounting

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Project Manager

Operations Director

Contract Administrator

Financial Controller

Billing Coordinator

Procurement Manager

Account Manager

Administrative Assistant

Business Owner

CFO

Bookkeeper

Service Delivery Manager

Quality Assurance Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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