The Work Order Invoice Template is designed for use in the United Arab Emirates business environment where companies need to document and bill for completed works or services while ensuring compliance with UAE VAT legislation and commercial laws. This document combines the detailed documentation requirements of a work order with the formal invoicing elements required by UAE authorities, including mandatory VAT-related fields, bilingual format requirements, and necessary commercial terms. It's particularly useful for businesses providing services or conducting works that need to be documented and billed in a structured manner, ensuring compliance with UAE Federal Decree-Law No. 8 of 2017 on Value Added Tax and related regulations. The template supports various types of work arrangements, from one-time services to ongoing projects, and includes provisions for both labor and materials billing.
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1. Invoice Header: Company details including legal name, trade license number, tax registration number (TRN), and contact information
2. Client Information: Complete details of the client including legal name, TRN (if applicable), and address
3. Invoice Details: Invoice number, date of issue, due date, and work order reference number
4. Work Description: Detailed description of work performed, including dates, locations, and specific services rendered
5. Pricing Breakdown: Itemized list of services/works with unit prices, quantities, and subtotals
6. VAT Calculation: Clear display of VAT amount (5%) and calculation as per UAE VAT law
7. Total Amount: Total amount including VAT in both figures and words (as per UAE commercial practice)
8. Payment Terms: Payment due date, accepted payment methods, and banking details
9. Terms and Conditions: Standard terms including payment conditions, late payment penalties, and dispute resolution process
1. Purchase Order Reference: Include when the work is performed against a specific purchase order
2. Project Milestones: For phased work orders, including completion status and milestone payments
3. Material Breakdown: When the work order includes supply of materials, detailing specifications and quantities
4. Time Sheet: For time-based services, including breakdown of hours worked
5. Special Instructions: Any specific client requirements or special handling instructions
6. Warranty Information: When the work includes items under warranty
1. Schedule A - Detailed Work Breakdown: Detailed scope of work performed with specifications
2. Schedule B - Time Sheets: Detailed time logs if billing is time-based
3. Schedule C - Material Usage Report: Detailed list of materials used in the work
4. Appendix 1 - Supporting Documents: Any relevant certificates, permits, or completion reports
5. Appendix 2 - Site Photos: Before and after photos of work performed (if applicable)
Authors
Relevant legal definitions
Clauses
Relevant Industries
Construction
Facilities Management
Information Technology
Professional Services
Maintenance Services
Manufacturing
Engineering
Consulting
Real Estate
Industrial Services
Technical Services
Healthcare Services
Transportation and Logistics
Relevant Teams
Finance
Accounts Receivable
Operations
Project Management
Commercial
Administration
Contracts
Service Delivery
Site Operations
Customer Service
Billing
Accounts
Work Order Processing
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Project Manager
Operations Manager
Commercial Manager
Billing Coordinator
Contract Administrator
Financial Controller
Account Manager
Service Delivery Manager
Administrative Officer
Business Development Manager
Procurement Manager
Site Supervisor
Work Order Coordinator
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