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Manual Invoice for Switzerland

Manual Invoice Template for Switzerland

A manual invoice is a formal commercial document issued under Swiss law that details goods supplied or services rendered, including their quantities, prices, and payment terms. This document complies with Swiss Code of Obligations and VAT requirements, containing mandatory elements such as the seller's and buyer's details, VAT numbers, clear itemization of goods/services, applicable tax rates, and payment information. It serves as both a request for payment and a tax document, meeting Swiss commercial law requirements for business transactions and record-keeping.

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What is a Manual Invoice?

The Manual Invoice is a essential business document used in Swiss commercial transactions to request payment for goods or services. It must comply with Swiss federal regulations, particularly the Swiss Code of Obligations and VAT legislation, which mandate specific content requirements and format guidelines. This document type is crucial for maintaining accurate financial records, ensuring tax compliance, and facilitating proper business accounting. Manual Invoices are typically used when automated billing systems are not available or when special customization is needed. They must include all legally required elements such as VAT information, payment terms, and company details, while being adaptable to various business contexts and sectors within the Swiss market.

What sections should be included in a Manual Invoice?

1. Invoice Header: Company details including legal name, address, and VAT number

2. Customer Information: Recipient's full details including name, address, and any reference numbers

3. Invoice Details: Invoice number, date, and any reference numbers (e.g., PO number)

4. Description of Goods/Services: Itemized list of products or services with clear descriptions

5. Pricing Details: Unit prices, quantities, subtotals, and total amount

6. VAT Information: VAT rate, amount, and breakdown if multiple rates apply

7. Payment Information: Bank details, payment terms, and due date

8. Legal Notices: Required legal statements and payment terms under Swiss law

What sections are optional to include in a Manual Invoice?

1. Delivery Information: Include when goods are physically shipped, showing delivery address and shipping terms

2. Discount Information: Include when special discounts or promotional rates are applied

3. Project Reference: Include for project-based billing with specific project codes or references

4. Contact Information: Include when specific contact person or department should be referenced for queries

5. Payment Slip: Include when using Swiss QR-bill or other standardized payment forms

What schedules should be included in a Manual Invoice?

1. Detailed Breakdown: Itemized list of goods/services when too extensive for main invoice

2. Time Sheet: For service-based invoices where time tracking details are required

3. Payment Terms and Conditions: Detailed payment terms and conditions when these exceed standard invoice space

4. Supporting Documentation: Any required supporting documents such as delivery notes or work completion certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Switzerland

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions
























Clauses
















Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Information Technology

Healthcare

Education

Consulting

Wholesale Trade

Transportation and Logistics

Real Estate

Financial Services

Agriculture

Hospitality

Energy

Relevant Teams

Finance

Accounting

Administration

Sales

Credit Control

Operations

Revenue

Commercial

Client Services

Business Support

Relevant Roles

Accounts Receivable Clerk

Billing Specialist

Finance Manager

Accountant

Office Administrator

Business Owner

Financial Controller

Sales Administrator

Credit Controller

Bookkeeper

Finance Director

Administrative Assistant

Sales Manager

General Manager

Small Business Owner

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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