The Probation Extension Letter is a crucial employment document used in Switzerland when an employer needs additional time to evaluate an employee's suitability for a position, or when an employee requires more time to demonstrate their capabilities. This document is typically implemented when the initial probation period (usually 1-3 months under Swiss law) proves insufficient for a complete assessment of the employment relationship. The letter must detail the extension duration, reasoning, and any specific objectives, while ensuring compliance with the Swiss Code of Obligations (OR) maximum probation period of 3 months. It serves as an official amendment to the original employment contract and requires mutual agreement between both parties.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Subject Line: Clear indication that this is a Probation Extension Letter
3. Reference to Original Employment Contract: Details of the original employment agreement and initial probation period
4. Reason for Extension: Clear explanation of why the probation period needs to be extended
5. Extension Details: Specific duration of the extension and new end date of probation period
6. Legal Basis: Reference to relevant provisions of Swiss law and employment contract allowing for extension
7. Confirmation of Other Terms: Statement that all other employment terms remain unchanged
8. Acknowledgment and Signature: Space for both employer and employee signatures to confirm mutual agreement
1. Performance Improvement Objectives: Specific goals or metrics the employee needs to achieve during the extended probation period, included when extension is performance-related
2. Support Measures: Description of any additional support, training, or resources the company will provide during the extended period
3. Review Schedule: Proposed dates for performance reviews during the extended probation period
4. Notice Period Details: Clarification of notice period requirements during extended probation, if different from standard terms
1. Performance Review Summary: Copy of recent performance review justifying the extension
2. Performance Improvement Plan: Detailed plan outlining specific improvements needed, if applicable
3. Original Employment Contract Extract: Relevant sections from the original employment contract regarding probation period
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Hiring Manager
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HR Administrator
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Recruitment Manager
People Operations Manager
HR Coordinator
General Manager
Operations Director
Chief Human Resources Officer
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