The Probation Extension Letter is a crucial document in South African employment law, used when an employer determines that the initial probationary period is insufficient to properly assess an employee's suitability for permanent employment. This document must align with the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997, ensuring fair labor practices and proper documentation of the extension process. The letter typically includes the rationale for extension, specific areas requiring improvement, duration of the extension, and performance expectations. It serves as a formal record of the agreement between employer and employee, protecting both parties' interests while maintaining compliance with South African employment legislation.
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1. Recipient Details: Employee's full name, position, and employee ID if applicable
2. Letter Date: The date when the letter is issued
3. Subject Line: Clear indication that this is a probation extension letter
4. Reference to Original Employment Contract: Details of the original employment contract and initial probation period
5. Reason for Extension: Clear explanation of why the probation period is being extended
6. Extension Duration: Specific timeframe of the extension, including start and end dates
7. Performance Areas: Specific areas requiring improvement or further assessment
8. Expectations: Clear outline of what the employee needs to achieve during the extended period
9. Confirmation of Other Terms: Statement that all other employment terms and conditions remain unchanged
10. Signature Block: Space for employer signature, employee acknowledgment, and date
1. Additional Support Measures: Details of any additional training, mentoring, or support to be provided during the extension period
2. Review Schedule: Specific dates or intervals for performance reviews during the extended period
3. Consequences Section: Clear outline of what happens if performance standards are not met by the end of the extended period
4. Employee Response Section: Space for employee to provide written comments or response to the extension
5. HR Policy References: References to relevant company policies or procedures, if applicable
1. Performance Improvement Plan: Detailed plan outlining specific goals, metrics, and timelines for improvement
2. Previous Performance Reviews: Copies of relevant performance reviews or assessments justifying the extension
3. Training Schedule: If applicable, schedule of additional training or support sessions planned during the extension period
4. Evaluation Criteria: Detailed breakdown of how performance will be measured during the extended period
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