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1. Sender Details: Full name, address, and contact information of the person or company sending the cancellation notice
2. Recipient Details: Full name, address, and contact information of the service provider
3. Date: Current date of the letter
4. Subject Line: Clear indication that this is a service contract cancellation notice
5. Contract Reference: Specific details of the service contract being cancelled, including contract number and date
6. Cancellation Statement: Clear and unambiguous statement of intention to cancel the service
7. Effective Date: Specified date when the cancellation should take effect, considering notice period requirements
8. Request for Confirmation: Request for written confirmation of the cancellation
9. Closing: Professional closing, signature block, and contact information for follow-up
1. Outstanding Payments: Include if there are any pending payments or credits to be addressed
2. Return of Materials: Include if there are any materials, equipment, or access credentials that need to be returned
3. Reason for Cancellation: Include if required by contract or if it strengthens the cancellation case
4. Service Transition: Include if there needs to be a handover process or transition period
5. Legal References: Include specific references to Belgian law or contract terms if there are disputes or special circumstances
1. Copy of Original Contract: Attachment of the original service contract being cancelled
2. Proof of Service: If sending by registered mail, include tracking information or delivery receipt
3. Payment History: If relevant, include a statement of account or payment history
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Customer Service
Contract Management
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Contract Manager
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Procurement Manager
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