The End Of Fixed Term Contract Letter is a crucial document used in Belgian employment contexts when a fixed-term employment contract reaches its natural conclusion. This document is required under Belgian employment law to formally communicate the ending of the employment relationship and ensure all legal obligations are met. It serves multiple purposes: confirming the end date of employment, outlining final payment arrangements, specifying the return of company property, and detailing the provision of mandatory employment documents. The letter is particularly important in Belgium where employment relationships are heavily regulated and proper documentation is essential for both legal compliance and administrative purposes. It helps protect both employer and employee interests by clearly documenting the termination process and any outstanding obligations.
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1. Employer Details: Full legal name and address of the employing company
2. Employee Details: Full name and address of the employee
3. Contract Reference: Reference to the original fixed-term employment contract, including its start and end dates
4. Confirmation of Contract End: Clear statement confirming that the fixed-term contract will end on its agreed termination date
5. Final Payments: Information about final salary, holiday pay, and any other outstanding payments
6. Company Property: Reminder about returning company property and details of the process
7. Documentation: List of documents to be provided (e.g., work certificate, tax documents)
8. Signature Block: Space for date and signatures of authorized company representative
1. Performance Appreciation: Optional positive statement about the employee's contribution, recommended when providing a reference might be appropriate
2. Future Employment Possibilities: Section to include if there's potential for future employment or if the company wishes to maintain contact
3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, if applicable from the original contract
4. Benefits Continuation: Information about any benefits that may continue or transition after employment ends
5. Exit Interview: Details about exit interview arrangements, if company policy requires one
6. Outstanding Projects Handover: Section detailing handover requirements for ongoing projects, if applicable
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and any other entitlements
2. Company Property Checklist: List of company items to be returned before or on the last day
3. Social Documents List: List of social and employment documents to be provided to the employee
4. Employee Reference Letter: Standard reference letter if agreed to be provided
5. Handover Document Template: Template for documenting handover of responsibilities and ongoing projects if applicable
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