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1. Letter Header: Company letterhead, date, and recipient's details including full name, position, and address
2. Subject Line: Clear indication that this is an End of Fixed Term Contract notification
3. Opening Statement: Reference to the original employment contract, its start date, and fixed term duration
4. Confirmation of Contract End: Clear statement of the contract's end date and confirmation that it will not be renewed
5. Final Pay Information: Overview of final salary, benefits, and other entitlements to be settled
6. Clearance Requirements: List of necessary clearance procedures and documentation required from the employee
7. Company Property Return: Instructions regarding the return of company assets, equipment, or documents
8. Certificate of Employment: Confirmation that a certificate of employment will be provided
9. Closing Statement: Expression of appreciation and good wishes for future endeavors
10. Signature Block: Space for authorized signatory's name, position, and signature
1. Transition Handover: Include when the employee needs to transfer responsibilities or ongoing projects to others
2. Exit Interview: When the company requires an exit interview as part of the separation process
3. Non-compete Reminder: Include if the original contract contained non-compete or confidentiality clauses that extend beyond employment
4. Reference Provision: Include if the company is willing to provide employment references
5. Rehire Eligibility: Optional statement about future employment possibilities with the company
1. Final Pay Computation Sheet: Detailed breakdown of final salary, pro-rated benefits, and other monetary entitlements
2. Clearance Checklist: List of departments/units that need to clear the employee before final settlement
3. Company Property Inventory: List of company assets to be returned with their condition noted
4. Employee Benefits Statement: Summary of any remaining benefits, insurance coverage end dates, and conversion options
Manufacturing
Information Technology
Retail
Construction
Education
Healthcare
Financial Services
Business Process Outsourcing
Hospitality
Agriculture
Transportation
Media and Entertainment
Professional Services
Real Estate
Human Resources
Legal
Compliance
Administration
Employee Relations
Personnel Management
HR Manager
HR Director
Legal Counsel
HR Business Partner
Personnel Manager
Compliance Officer
HR Administrator
Employee Relations Manager
HR Operations Manager
Legal Manager
Administrative Manager
Office Manager
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