The End of Probation Letter is a crucial document in South African employment relationships, used at the conclusion of an employee's probationary period to formally communicate the outcome of their probation assessment. This document must comply with South African labour legislation, including the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997. It serves multiple purposes: documenting the employer's decision regarding permanent employment, providing feedback on the employee's performance during probation, and specifying any changes to employment terms or conditions. The letter should be issued before the end of the stipulated probation period and must include clear reasoning for the decision to ensure fair labor practices as required by South African law.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name, employee ID, position, and department
3. Subject Line: Clear indication that this is an End of Probation Letter
4. Probation Period Reference: Confirmation of the probation period dates and initial employment details
5. Outcome Statement: Clear statement of whether the probation period was successful or unsuccessful
6. Performance Summary: Brief overview of the employee's performance during probation, including key achievements or areas assessed
7. Terms Confirmation: Confirmation of employment terms moving forward
8. Closing: Professional closing with signature block for relevant authority
1. Areas for Improvement: Used when probation is successful but there are specific development areas to be addressed
2. Notice Period Details: Required if the probation was unsuccessful and employment is being terminated
3. Revised Terms: Include if there are any changes to employment terms following successful probation
4. Support Resources: List of available resources or support for continued development (for successful probation) or career transition (for unsuccessful probation)
5. Appeal Process: Include if company policy allows for appeals of probation decisions
1. Performance Evaluation Summary: Detailed summary of performance evaluations conducted during the probation period
2. Updated Job Description: If there are any changes to the role following successful probation
3. Development Plan: If successful probation includes specific development goals or requirements
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