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End Of Probation Letter for South Africa

End Of Probation Letter Template for South Africa

A formal written communication used in South African employment context to confirm the outcome of an employee's probationary period. This document, governed by South African labour law including the Labour Relations Act and Basic Conditions of Employment Act, serves to officially document whether an employee has successfully completed their probation period or not. It includes essential information such as the evaluation outcome, performance assessment, and future employment terms or termination details, ensuring compliance with South African employment legislation while providing clear documentation of the probation conclusion.

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End Of Probation Letter

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What is a End Of Probation Letter?

The End of Probation Letter is a crucial document in South African employment relationships, used at the conclusion of an employee's probationary period to formally communicate the outcome of their probation assessment. This document must comply with South African labour legislation, including the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997. It serves multiple purposes: documenting the employer's decision regarding permanent employment, providing feedback on the employee's performance during probation, and specifying any changes to employment terms or conditions. The letter should be issued before the end of the stipulated probation period and must include clear reasoning for the decision to ensure fair labor practices as required by South African law.

What sections should be included in a End Of Probation Letter?

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Employee's full name, employee ID, position, and department

3. Subject Line: Clear indication that this is an End of Probation Letter

4. Probation Period Reference: Confirmation of the probation period dates and initial employment details

5. Outcome Statement: Clear statement of whether the probation period was successful or unsuccessful

6. Performance Summary: Brief overview of the employee's performance during probation, including key achievements or areas assessed

7. Terms Confirmation: Confirmation of employment terms moving forward

8. Closing: Professional closing with signature block for relevant authority

What sections are optional to include in a End Of Probation Letter?

1. Areas for Improvement: Used when probation is successful but there are specific development areas to be addressed

2. Notice Period Details: Required if the probation was unsuccessful and employment is being terminated

3. Revised Terms: Include if there are any changes to employment terms following successful probation

4. Support Resources: List of available resources or support for continued development (for successful probation) or career transition (for unsuccessful probation)

5. Appeal Process: Include if company policy allows for appeals of probation decisions

What schedules should be included in a End Of Probation Letter?

1. Performance Evaluation Summary: Detailed summary of performance evaluations conducted during the probation period

2. Updated Job Description: If there are any changes to the role following successful probation

3. Development Plan: If successful probation includes specific development goals or requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

South Africa

Publisher

Ƶ

Document Type

Termination Letter

Cost

Free to use
Relevant legal definitions















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Financial Services

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Human Resources

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HR Manager

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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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