The End of Probation Letter is a crucial document in Indonesian employment practice, used at the conclusion of an employee's probation period as stipulated under Law No. 13 of 2003 (Manpower Act). This document serves as official communication of the probation outcome and must be issued before the maximum 3-month probation period expires. It is used to either confirm an employee's transition to permanent employment status or communicate the decision to terminate employment due to unsuccessful probation. The letter must comply with Indonesian labor regulations, including proper documentation of the evaluation process and clear communication of the employee's status. It forms part of the employee's permanent record and helps protect both employer and employee by formally documenting this important milestone in the employment relationship.
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1. Letter Header: Company letterhead, date, reference number, and formal letter details
2. Employee Information: Full name, employee ID, position/title, department, and start date of employment
3. Subject Line: Clear indication that this is an End of Probation Letter
4. Probation Period Details: Confirmation of probation period dates and duration
5. Probation Outcome: Clear statement of whether the employee has passed or failed the probation period
6. Status Confirmation: Confirmation of employment status (permanent or termination)
7. Next Steps: Information about what happens next, including any immediate actions required
8. Closing: Formal closing, signature block for authorized company representative
1. Performance Summary: Brief overview of employee's performance during probation - used when additional context is needed, especially in case of failed probation
2. Compensation and Benefits Update: Details of any changes to compensation or benefits upon confirmation - used when there are changes taking effect after successful probation
3. Notice Period: Information about notice period or immediate termination - used in case of failed probation
4. Appeal Process: Information about any available appeal process - used in case of failed probation
5. Return of Company Property: Instructions for returning company property - used in case of failed probation
1. Performance Evaluation Form: Copy of the final probation performance evaluation form - optional attachment
2. Updated Employment Terms: Summary of any changes to employment terms post-probation - attached if there are changes to terms
3. Handover Checklist: List of items/tasks to be handed over - attached in case of failed probation
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