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Payment Request Letter

Payment Request Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Payment Request Letter

"I need a Payment Request Letter for transferring 500,000 SAR to our supplier in Riyadh for construction materials, with payment to be processed by March 15, 2025, ensuring compliance with SAMA regulations and including all necessary supporting documentation references."

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Document background
A Payment Request Letter is a fundamental financial document used in Saudi Arabian business operations to initiate and process payment transactions through banking channels. This document is essential when a company or individual needs to formally request a bank to transfer funds to another party, whether for business operations, supplier payments, or other commercial purposes. The letter must strictly adhere to Saudi Arabian banking regulations, including Saudi Central Bank (SAMA) guidelines and Sharia law requirements, which govern all financial transactions in the kingdom. It typically includes comprehensive details about the payment amount, beneficiary information, purpose of payment, and necessary authorizations. The document is particularly important in maintaining clear audit trails for financial transactions and ensuring compliance with local anti-money laundering regulations and banking protocols.
Suggested Sections

1. Letter Header: Official letterhead, date, reference number, and recipient's complete details including bank name and branch

2. Subject Line: Clear indication that this is a Payment Request Letter with any relevant reference numbers

3. Payment Details: Specific amount in both numbers and words, currency, and payment purpose

4. Bank Account Information: Complete beneficiary bank details including IBAN, SWIFT code, and account holder name

5. Payment Justification: Brief explanation of the reason for payment, reference to any contracts or invoices

6. Authorization: Statement of authorization and signature by authorized signatory with official stamp

7. Contact Information: Details of contact person for any payment-related queries

Optional Sections

1. Payment Instructions: Used when specific payment methods or special handling instructions are required

2. Urgency Statement: Include when payment requires expedited processing, stating the reason and deadline

3. Supporting Document Reference: Used when referencing attached documents such as invoices or contracts

4. Payment Schedule: Include for installment payments or when payment is part of a series

5. Intermediary Bank Details: Required when payment routing involves an intermediary bank

6. Sharia Compliance Statement: Include when specifically needed to confirm transaction's compliance with Islamic banking principles

Suggested Schedules

1. Invoice Copy: Attached copy of the relevant invoice(s) being paid

2. Contract Extract: Relevant pages from the contract justifying the payment

3. Payment Calculation Schedule: Detailed breakdown of payment amount when multiple items or complex calculations are involved

4. Authorization Documents: Copies of power of attorney or delegation of authority if signatory is not the primary account holder

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


















Clauses
















Relevant Industries

Banking and Financial Services

Construction and Real Estate

Manufacturing

Oil and Gas

Retail and Consumer Goods

Healthcare

Technology and Telecommunications

Professional Services

Government and Public Sector

Education

Transportation and Logistics

Energy and Utilities

Relevant Teams

Finance

Accounts Payable

Treasury

Procurement

Compliance

Legal

Banking Operations

Corporate Services

Financial Control

Administration

Relevant Roles

Finance Manager

Chief Financial Officer

Accounts Payable Manager

Treasury Manager

Financial Controller

Accounting Manager

Procurement Manager

Company Secretary

Compliance Officer

Banking Relations Manager

Finance Director

Accounts Officer

Payment Processing Specialist

Corporate Banking Officer

Authorization Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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