The Leave of Absence Letter for Personal Reasons is a crucial document used in Saudi Arabian employment contexts when an employee needs to request an extended period away from work for personal circumstances. This document is required to comply with Saudi Labor Law and organizational policies, serving as an official record of the leave arrangement. It should be submitted when an employee requires time off for non-medical personal matters such as family obligations, educational pursuits, or other personal circumstances that necessitate an extended absence. The letter typically includes specific dates, duration of leave, reason for the request, work handover plans, and return-to-work commitments. It helps protect both the employer's operational needs and the employee's position while ensuring proper documentation of the approved absence.
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1. Letter Header: Company letterhead, date, and formal addressing to the appropriate supervisor/HR manager
2. Employee Information: Full name, employee ID, position, and department
3. Leave Request Details: Specific dates of leave (start and end dates), total duration of leave requested
4. Reason for Leave: Brief explanation of the personal circumstances necessitating the leave
5. Work Handover Plan: Brief outline of how current responsibilities will be handled during absence
6. Contact Information: How to reach the employee during the leave period
7. Return to Work Statement: Confirmation of intended return date and commitment to return
8. Signature Block: Employee signature, date, and space for manager approval
1. Benefits Status: Include when clarification is needed about continuation or suspension of benefits during leave
2. Interim Communication Plan: Include when the leave is extended and periodic check-ins are required
3. Emergency Contact: Include when the leave involves travel or situations where alternative contact information is necessary
4. Payment Instructions: Include when there are specific arrangements regarding salary during the leave period
1. Supporting Documentation: Any relevant documents supporting the reason for leave request
2. Handover Document: Detailed list of ongoing projects, responsibilities, and relevant contact information
3. Return to Work Schedule: If applicable, a planned schedule for gradual return to work or modified duties
4. HR Policy Extract: Relevant sections of company policy regarding personal leave for reference
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