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End Of Service Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

End Of Service Letter

"I need an End of Service Letter for a senior software engineer who is resigning voluntarily after 5 years of service, with their last working day being March 15, 2025; they require specific mention of their technical project achievements for their next employment."

Document background
The End of Service Letter is a critical document required under Saudi Arabian labor legislation that marks the formal conclusion of an employment relationship. It must be issued by employers upon the termination of any employment contract, whether due to resignation, retirement, contract completion, or dismissal. The document serves multiple purposes: it confirms the employment period and position, acknowledges the settlement of end-of-service benefits, and may be required for various administrative procedures such as visa transfers, new employment applications, or bank transactions. The letter's format and content are governed by Saudi Labor Law, particularly Article 64, and must include specific details about the employment relationship and termination circumstances. For expatriate workers, this document is especially crucial as it may be required for immigration purposes and future employment opportunities within Saudi Arabia.
Suggested Sections

1. Company Letterhead Details: Official company letterhead including company name, commercial registration number, and full contact details

2. Date and Reference Number: Current date and company's reference number for the letter

3. Employee Details: Full name, ID/Iqama number, and job title of the employee

4. Employment Duration: Start and end dates of employment, specifying the total duration of service

5. Position and Duties: Description of the employee's last position and main responsibilities

6. Termination Details: Type of termination and effective date

7. Acknowledgment of Settlements: Confirmation that all end of service benefits and dues have been settled

8. Authorized Signature: Signature block with name and title of authorized company representative

Optional Sections

1. Reason for Termination: Include when termination is for a specific cause or when requested by employee

2. Performance Statement: Optional positive statement about employee's performance and conduct, typically included for resigned employees

3. No Objection Statement: Statement confirming no objection to employee seeking new employment, particularly relevant for expatriate workers

4. Outstanding Obligations: Section detailing any remaining obligations or restrictions, such as confidentiality or non-compete clauses

5. References Provision: Statement about company's willingness to provide references, if applicable

Suggested Schedules

1. Final Settlement Statement: Detailed breakdown of end of service benefits, final salary, and any other payments or deductions

2. Handover Report: List of company properties returned and pending work items transferred

3. Benefits Summary: Summary of benefits provided during employment and their status at termination

4. Exit Interview Form: If conducted, documentation of exit interview feedback and observations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Human Resources

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Human Resources Director

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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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