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Departure Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Departure Letter

"I need a Departure Letter for a senior expatriate employee in Saudi Arabia who is voluntarily resigning from their position effective March 15, 2025, including provisions for visa cancellation and stock option settlements."

Document background
The Departure Letter is a mandatory document required under Saudi Arabian employment regulations when an employment relationship comes to an end. This document serves multiple purposes: it formally acknowledges the termination of employment, confirms the settlement of all financial obligations, and provides necessary documentation for both local and expatriate employees. The Departure Letter must comply with Saudi Labor Law requirements and should be issued promptly upon employment termination. It typically includes information about final settlements, end-of-service benefits, and clearance confirmations. For expatriate employees, the letter also supports visa cancellation processes and final exit procedures. This document is crucial for maintaining compliance with local labor regulations and protecting both employer and employee interests during the separation process.
Suggested Sections

1. Letter Header and Date: Company letterhead, reference number, and date of issuance

2. Employee Information: Full name, employee ID, position, and department

3. Confirmation of Employment End: Clear statement of employment termination date and type (resignation/termination)

4. Service Duration: Statement of employment period from start date to end date

5. Final Settlement Confirmation: Confirmation of all dues paid including salary, end of service benefits, and other entitlements

6. Company Property Return: Confirmation of return of all company assets and properties

7. Non-Dues Declaration: Statement confirming no pending dues or obligations from either party

8. Authentication: Authorized signatory details and company stamp

Optional Sections

1. Visa/Immigration Status: For expatriate employees, confirmation of visa cancellation and immigration status

2. Non-Competition Reminder: If applicable, reminder of non-competition obligations

3. Reference Provision: If agreed, statement about providing employment references

4. Restricted Stock Units/Benefits: If applicable, status of any outstanding company shares or long-term benefits

5. Exit Interview Reference: If conducted, reference to completed exit interview

6. Forwarding Address: If needed, employee's forwarding contact information for future correspondence

Suggested Schedules

1. Final Settlement Statement: Detailed breakdown of final payment including salary, gratuity, and other benefits

2. Clearance Checklist: List of departmental clearances obtained (IT, Finance, HR, etc.)

3. Asset Return Form: Detailed list of company properties returned

4. Ministry of Labor Notification: Copy of official termination notification submitted to labor authorities

5. Benefits Settlement Statement: Details of any benefits, insurance, or pension settlements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



















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Relevant Industries

Banking and Financial Services

Manufacturing

Oil and Gas

Construction

Technology

Healthcare

Retail

Education

Professional Services

Telecommunications

Hospitality

Real Estate

Transportation and Logistics

Mining

Energy

Relevant Teams

Human Resources

Legal

Compliance

Finance

Payroll

Administration

Corporate Services

Employee Relations

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Compliance Officer

HR Business Partner

Personnel Manager

Employment Relations Manager

HR Operations Manager

Legal Manager

Chief Human Resources Officer

HR Administrator

Recruitment Manager

Employee Relations Specialist

HR Coordinator

Payroll Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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