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Dismissal Warning Letter

Dismissal Warning Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Dismissal Warning Letter

"I need a Dismissal Warning Letter for an employee in Saudi Arabia who has received two previous verbal warnings for poor performance and attendance issues, with this being their final written warning before potential termination in March 2025."

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Document background
The Dismissal Warning Letter is a crucial document in Saudi Arabian employment relations, serving as a formal communication tool and legal safeguard for employers. It is typically used when an employee has committed serious infractions, demonstrated persistent performance issues, or violated company policies that could warrant termination if not corrected. The document must strictly adhere to Saudi Labor Law requirements, particularly regarding fair procedure and employee rights. It should clearly document the specific issues, reference any previous warnings, state expected improvements, and outline potential consequences. This type of letter is essential for establishing a legal record of the disciplinary process and protecting both employer and employee rights under Saudi jurisdiction.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal letter formatting

2. Employee Information: Full name, employee ID, position, department, and length of service

3. Subject Line: Clear indication that this is a formal warning letter

4. Incident Details: Specific description of the violation or performance issue, including dates and relevant details

5. Previous Warnings: Reference to any previous verbal or written warnings, if applicable

6. Legal Basis: Reference to relevant articles of Saudi Labor Law and company policies being violated

7. Required Improvements: Clear statement of expected behavioral or performance changes

8. Consequences: Explicit statement of potential consequences if improvement is not shown, including possible termination

9. Timeline: Specific timeframe for expected improvement

10. Acknowledgment: Space for employee signature and date, confirming receipt of the warning

Optional Sections

1. Performance Improvement Plan: Detailed action plan for improvement, used when specific measurable objectives need to be set

2. Employee Response Space: Designated section for employee to provide written response to the warning, used when company policy allows for written responses

3. Support Resources: List of available resources or support to help employee improve, used when company provides such assistance

4. Appeal Process: Information about how to appeal the warning, used when company policy includes formal appeal procedures

5. Witness Section: Space for witness signature, used when company policy requires witness presence during warning delivery

Suggested Schedules

1. Incident Report: Detailed documentation of the specific incident(s) leading to the warning

2. Previous Warning Records: Copies of any previous warnings referenced in the letter

3. Relevant Company Policies: Excerpts from employee handbook or company policies relevant to the violation

4. Performance Data: Supporting documentation of performance issues, if the warning is performance-related

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions














Clauses















Relevant Industries

Manufacturing

Retail

Financial Services

Healthcare

Technology

Construction

Education

Hospitality

Professional Services

Transportation

Energy

Telecommunications

Real Estate

Mining

Agriculture

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Operations

Administration

Relevant Roles

HR Manager

Legal Counsel

Department Director

Line Manager

Supervisor

HR Business Partner

Employee Relations Manager

HR Director

Compliance Officer

Operations Manager

General Manager

Chief Human Resources Officer

HR Specialist

Human Resources Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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