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Disciplinary Hearing Outcome Letter

Disciplinary Hearing Outcome Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Disciplinary Hearing Outcome Letter

"I need a Disciplinary Hearing Outcome Letter for an employee in our manufacturing facility who was found sleeping during their shift on January 15, 2025, resulting in a final written warning; the letter needs to reference Saudi Labor Law and our company's safety policies."

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Document background
The Disciplinary Hearing Outcome Letter is a critical document in Saudi Arabian employment relations, used following a formal disciplinary hearing to communicate decisions and consequences to employees. It must be issued in compliance with Saudi Labor Law (Royal Decree No. M/51) and related ministerial resolutions, incorporating Islamic Sharia principles. The document is essential when formal disciplinary action is taken against an employee for misconduct, performance issues, or violation of company policies. It should detail the allegations, findings, evidence considered, decision reached, and any penalties imposed. The letter must include specific references to relevant legal provisions and company policies, outline appeal rights, and be issued within the statutory timeframes specified in Saudi labor law. This document serves both as an immediate communication tool and as a vital record for potential future legal proceedings.
Suggested Sections

1. Header Information: Company letterhead, date, reference number, and employee details including name, ID, position, and department

2. Subject Line: Clear indication that this is a Disciplinary Hearing Outcome Letter

3. Reference to Previous Communication: Details of the disciplinary hearing date and any previous correspondence

4. Summary of Allegations: Clear statement of the misconduct or performance issues that were discussed

5. Summary of Hearing: Brief overview of what was discussed in the hearing, including key points from employee's defense

6. Findings: Detailed explanation of the investigation findings and consideration of evidence

7. Decision: Clear statement of the outcome and any disciplinary measures being imposed

8. Legal Basis: Reference to relevant articles of Saudi Labor Law and company policies justifying the decision

9. Implementation: Details of how and when the disciplinary measure will be implemented

10. Right of Appeal: Information about the employee's right to appeal, including the process and timeframe

Optional Sections

1. Performance Improvement Plan: Include when the disciplinary action relates to performance issues and employee is being given opportunity to improve

2. Financial Implications: Include when the disciplinary action involves financial penalties or affects compensation

3. Reinstatement Conditions: Include when the employee is suspended and conditions for return to work need to be specified

4. Final Warning Statement: Include when the offense is serious and employee needs to be warned about consequences of future misconduct

5. External Reporting Requirements: Include when the violation needs to be reported to authorities (e.g., for serious safety violations)

Suggested Schedules

1. Evidence Summary: Detailed list and copies of evidence considered in making the decision

2. Witness Statements: Copies of relevant witness statements (with appropriate redactions)

3. Meeting Minutes: Minutes or notes from the disciplinary hearing

4. Relevant Policies: Copies of company policies that were breached or are relevant to the decision

5. Appeal Form: Standard form for submitting an appeal against the disciplinary decision

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses




















Relevant Industries

Banking & Financial Services

Oil & Gas

Manufacturing

Retail

Healthcare

Technology

Construction

Education

Telecommunications

Hospitality

Professional Services

Transportation & Logistics

Real Estate

Public Sector

Mining

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Employee Relations

Administration

Risk Management

Relevant Roles

HR Director

HR Manager

Legal Counsel

Employee Relations Manager

Compliance Officer

Department Manager

Line Supervisor

HR Business Partner

Chief Human Resources Officer

Labor Relations Specialist

HR Administrator

Operations Manager

General Manager

Regional Manager

Chief Executive Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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