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The Application Denial Letter is a crucial document in Saudi Arabia's recruitment process, used when an organization needs to formally communicate the rejection of a job application. This document must be drafted in accordance with Saudi Labor Law, particularly Royal Decree No. M/51, and should consider Saudization (Nitaqat) requirements where applicable. The letter serves multiple purposes: it provides closure to the application process, maintains professional relationships, and creates a record of the decision-making process. The document typically includes the application details, a professional acknowledgment of the candidate's interest, a clear statement of the decision, and appropriate closing remarks. When drafting an Application Denial Letter, organizations must ensure compliance with anti-discrimination laws and data protection regulations while maintaining clarity and professionalism in communication.

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the recipient

2. Recipient Details: Full name and contact information of the applicant

3. Subject Line: Clear indication that this is regarding their application and the position applied for

4. Acknowledgment: Thanking the applicant for their interest and time invested in the application process

5. Decision Statement: Clear and direct communication of the denial decision

6. Brief Explanation: General, non-discriminatory reason for the decision that aligns with Saudi labor laws

7. Closing Statement: Professional conclusion wishing the candidate success in their future endeavors

8. Signature Block: Name, title, and signature of the authorized representative