The Affidavit of Undertaking to Submit Documents is a crucial instrument in Saudi Arabian administrative and legal procedures, commonly utilized when certain required documents are temporarily unavailable but needed for official processes. This document type is particularly relevant in situations involving business licensing, employment visas, government contracts, or regulatory compliance where immediate document submission is not possible due to various legitimate reasons such as processing delays, authentication requirements, or documents being issued by foreign entities. The affidavit serves as a temporary substitute, allowing processes to proceed while formally committing the declarant to submit the required documents within a specified timeframe. It must be properly executed and often requires official authentication to be legally valid under Saudi law.
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1. Title and Declaration: Formal title of the affidavit and opening declaration statement identifying it as a sworn statement
2. Declarant Information: Full legal name, nationality, ID/Iqama number, and contact details of the person making the undertaking
3. Purpose Statement: Clear statement of the purpose and context for the document submission undertaking
4. List of Documents: Detailed enumeration of all documents that the declarant undertakes to submit
5. Submission Timeline: Specific timeframe within which the documents will be submitted
6. Acknowledgment of Consequences: Statement acknowledging understanding of consequences for non-compliance
7. Declaration of Truth: Formal statement affirming that all information provided is true and accurate
8. Execution: Space for signature, date, and official authentication
1. Reason for Delay: Explanation section if the documents are not immediately available, stating justified reasons for the delay
2. Third Party Authorization: Section authorizing another person to submit documents on behalf of the declarant if applicable
3. Document Specifications: Detailed requirements for document format, translation, or authentication if specific requirements exist
4. Extension Provisions: Terms regarding possible extensions to the submission deadline if allowed
5. Alternative Documents: Section listing acceptable alternative documents if original documents cannot be provided
1. Schedule A - Document Checklist: Detailed checklist of required documents with specific requirements for each
2. Schedule B - Submission Timeline: Detailed timeline breaking down submission deadlines for different documents if multiple deadlines exist
3. Appendix 1 - Document Specifications: Detailed specifications for required documents including format, language, and authentication requirements
4. Appendix 2 - Supporting Evidence: Any supporting evidence or documentation proving why original documents cannot be immediately submitted
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