The Proforma Invoice Form is a fundamental commercial document used in Qatar's business environment to initiate commercial transactions and facilitate trade. It serves as a preliminary invoice or quotation, providing detailed information about proposed goods or services, pricing, delivery terms, and payment conditions before the final transaction is completed. This document is particularly crucial in Qatar's business landscape, where it must comply with local commercial law, the new VAT regime (2024), and customs requirements. The Proforma Invoice Form is commonly used for both domestic and international trade, serving multiple purposes including price quotation, customs valuation, letter of credit applications, and preliminary payment arrangements. It must include specific information required by Qatar authorities and can be used as supporting documentation for various business and regulatory purposes.
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1. Company Information Header: Seller's company details including legal name, CR number, tax registration number, address, and contact information as required by Qatar law
2. Invoice Details: Proforma invoice number, date of issue, and validity period
3. Buyer Information: Complete details of the buyer including name, address, and tax registration number if applicable
4. Product/Service Details: Itemized list of products/services with descriptions, quantities, unit prices, and total amounts
5. Pricing Summary: Subtotal, VAT (if applicable), shipping costs, and total amount in specified currency
6. Payment Terms: Specified payment terms, method, and banking information
7. Delivery Terms: Expected delivery timeframe and shipping terms
1. Incoterms: For international trades, specific Incoterms defining delivery and risk transfer terms
2. Export Information: For international shipments, including country of origin, HS codes, and export license details if required
3. Special Conditions: Any special terms, conditions, or notes specific to the transaction
4. Currency Exchange Information: For international transactions, specify exchange rate terms if payment is accepted in multiple currencies
5. Quality Certificates: References to required quality certificates or compliance documents
6. Purchase Order Reference: When the proforma invoice is issued in response to a specific purchase order
1. Product Specifications: Detailed technical specifications or drawings of products when required
2. Packing List: Preliminary packing details for shipment planning
3. Quality Standards: Applicable quality standards and certification requirements
4. Terms and Conditions: Standard terms and conditions of sale if referenced in the main form
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Trading & Distribution
Oil & Gas
Construction & Engineering
Technology & Electronics
Retail
Professional Services
Healthcare & Medical Supplies
Automotive
Food & Beverage
Logistics & Transportation
Energy
Telecommunications
Hospitality
Relevant Teams
Sales
Finance
Accounts
Commercial Operations
Export
Supply Chain
Tax
Legal
Customer Service
Trade Compliance
Credit Control
Business Development
Procurement
Relevant Roles
Sales Manager
Export Manager
Commercial Director
Finance Manager
Accounts Receivable Specialist
Business Development Manager
Trade Compliance Officer
Procurement Manager
Supply Chain Manager
Credit Controller
Financial Controller
Commercial Operations Manager
International Sales Representative
Pricing Analyst
Tax Specialist
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