The Proforma Invoice Form is a critical document in U.S. commercial transactions, particularly in international trade and custom order situations. It serves as a commitment from the seller to provide specified goods or services at stated prices and terms. While not a final invoice, the document provides buyers with detailed information about costs, specifications, and terms, allowing them to make informed purchasing decisions and, when needed, arrange import permits or letters of credit. The form must comply with U.S. commercial laws, including the Uniform Commercial Code and state-specific regulations.
Proforma Invoice Form for the United States
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Key Requirements PROMPT example:
Proforma Invoice Form
"I need a Proforma Invoice Form for exporting medical equipment to Germany, including detailed specifications for 500 units of diagnostic devices, with payment terms requiring 50% advance payment and shipping via air freight in March 2025."
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1. Seller Information: Complete business details of the issuing company including legal name, address, tax ID, and contact information
2. Buyer Information: Complete details of the customer/recipient including name, shipping address, billing address, and contact information
3. Invoice Details: Core invoice information including proforma invoice number, date of issue, and validity period
4. Item Description: Detailed listing of goods/services being quoted including product codes, descriptions, and specifications
5. Pricing Information: Detailed breakdown of costs including unit price, quantity, subtotal, and total amount
6. Payment Terms: Specified payment methods, conditions, and deadlines
1. Shipping Information: Details about shipping method, costs, and estimated delivery time - included when physical goods are being shipped
2. Export Details: International shipping information, customs declarations, and relevant export codes - included for international transactions
3. Tax Details: Breakdown of applicable taxes, duties, and other government charges - included when tax needs to be separately itemized
1. Terms and Conditions: Standard terms of sale, delivery, and business conditions
2. Product Specifications Appendix: Detailed technical specifications and product requirements
3. Shipping Documentation: Required shipping and customs documentation for international transactions
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