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Work Termination Notice Template for Philippines

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Key Requirements PROMPT example:

Work Termination Notice

"I need a Work Termination Notice for a manufacturing supervisor being laid off due to plant automation, with the termination effective March 15, 2025, including details about their separation package and transition period for knowledge transfer."

Document background
The Work Termination Notice is a critical document used in Philippine employment relationships when ending employment contracts. It must strictly adhere to the requirements set forth in the Labor Code of the Philippines and various DOLE regulations. This document is essential whether the termination is due to just causes (such as misconduct or negligence), authorized causes (such as redundancy or business closure), or other valid reasons recognized by law. The notice must be properly served to the employee, providing appropriate notice periods: 30 days for authorized causes and reasonable time for just causes. The document typically includes comprehensive information about the termination grounds, final pay computation, clearance procedures, and company property return requirements. It serves as evidence of proper termination procedures and helps protect against potential wrongful termination claims.
Suggested Sections

1. Letter Date and Address Block: Complete contact details of both employer and employee, including company letterhead and date

2. Subject Line: Clear indication that this is a Notice of Employment Termination

3. Employee Information: Employee's full name, position, department, and employment start date

4. Notice of Termination Statement: Clear statement of employment termination and effective date

5. Reason for Termination: Specific legal grounds for termination as per Philippine Labor Code

6. Notice Period Details: Specification of the notice period and last working day

7. Final Settlement Information: Information about final pay, benefits, and clearance procedures

8. Return of Company Property: List of company properties to be returned before last day

9. Signature Block: Space for authorized signatory and employee acknowledgment

Optional Sections

1. Separation Package Details: Include when termination involves redundancy or authorized causes requiring separation pay

2. Summary of Previous Warnings: Include in cases of termination due to misconduct or poor performance

3. Non-Compete Reminder: Include if employee is bound by existing non-compete agreements

4. Transition Plan: Include when employee needs to handle knowledge transfer before departure

5. Reference Provision: Include if company agrees to provide employment references

6. Legal Rights Statement: Include when termination involves complex legal circumstances or potential disputes

Suggested Schedules

1. Appendix A - Computation of Final Pay: Detailed breakdown of final salary, benefits, and deductions

2. Appendix B - Clearance Checklist: List of departments from which clearance must be obtained

3. Appendix C - Company Property Checklist: Detailed list of company properties to be returned

4. Appendix D - Supporting Documentation: Copies of relevant warning letters, performance reviews, or other supporting documents

5. Appendix E - Exit Interview Form: Standard exit interview form to be completed before last day

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses
























Relevant Industries

Banking and Financial Services

Manufacturing

Information Technology

Retail

Healthcare

Education

Construction

Business Process Outsourcing

Telecommunications

Transportation and Logistics

Hospitality and Tourism

Mining and Natural Resources

Agriculture

Professional Services

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Industrial Relations

Corporate Services

People Operations

Administrative Services

Executive Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

HR Business Partner

Employee Relations Manager

HR Operations Manager

Department Manager

Company Director

Chief Executive Officer

Chief Human Resources Officer

HR Specialist

Legal Manager

Compliance Officer

Industrial Relations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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