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1. Letter Header: Complete business letterhead, date, and recipient's complete address and contact details
2. Subject Line: Clear reference to 'Notice of Contract Non-Renewal' and the specific contract reference number
3. Contract Reference: Specific details of the existing contract including date of execution and parties involved
4. Non-Renewal Statement: Clear and unambiguous statement of the intention not to renew the contract
5. Legal Basis: Reference to relevant contract clause allowing non-renewal and notice period compliance
6. Effective Date: Specific mention of when the current contract will expire and non-renewal takes effect
7. Closing: Professional closing statement with full signatory details and position
1. Reason for Non-Renewal: Include when it's professionally appropriate or required to explain the decision
2. Appreciation Statement: Include when there has been a positive business relationship to maintain goodwill
3. Transition Arrangements: Include when specific handover or transition procedures need to be outlined
4. Final Obligations: Include when there are remaining obligations or payments to be addressed
5. Future Cooperation: Include when leaving the door open for future business relationships is desired
6. Return of Property: Include when there are materials, equipment, or documents that need to be returned
1. Original Contract Reference: Copy or extract of relevant sections from the original contract regarding renewal/termination
2. Transition Timeline: If applicable, detailed timeline for handover or transition activities
3. Outstanding Obligations Checklist: If applicable, list of pending items, payments, or obligations to be completed
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Consumer Goods
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Procurement
Operations
Contract Administration
Business Development
Account Management
Facility Management
Commercial Operations
Supply Chain
Corporate Services
Administrative Services
CEO
Managing Director
HR Manager
Procurement Manager
Contract Administrator
Legal Counsel
Operations Manager
Project Manager
Business Development Manager
Account Manager
Facility Manager
Department Head
Regional Director
Commercial Manager
Supply Chain Manager
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