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Salary Declaration Letter for Philippines

Salary Declaration Letter Template for Philippines

A Salary Declaration Letter is an official document issued under Philippine employment law that formally confirms an employee's compensation details. This document serves as an authoritative statement of an individual's regular income, including basic salary and other compensation components, certified by an authorized representative of the employer. It complies with Philippine Labor Code requirements and is commonly used for various purposes such as visa applications, loan processing, residential leasing, or other situations requiring formal income verification. The document typically includes specific details about the employee's position, tenure, and complete compensation package, all presented on official company letterhead and signed by designated company officials.

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What is a Salary Declaration Letter?

The Salary Declaration Letter is a crucial document in the Philippine employment context, serving as an official certification of an employee's compensation details. This document is typically required when employees need to prove their income for various purposes, such as visa applications, bank loans, credit card applications, or rental agreements. The letter must comply with Philippine Labor Code requirements and typically includes comprehensive information about the employee's compensation package, including basic salary, allowances, and other benefits. The document carries legal weight as it is officially issued by the employer and signed by authorized representatives, making it a reliable verification tool for third parties who need to confirm an individual's income. The Salary Declaration Letter often needs to be recently dated and may need to be accompanied by supporting documentation such as pay slips or tax returns, depending on its intended use.

What sections should be included in a Salary Declaration Letter?

1. Letter Header: Company letterhead including complete business name, address, and contact details

2. Date and Reference Number: Current date and any internal reference number for the letter

3. Employee Information: Full name, position/designation, and employee ID of the person whose salary is being declared

4. Salary Details: Detailed breakdown of the employee's compensation including basic salary, allowances, and other regular payments

5. Employment Duration: Length of employment and employment status (permanent, contractual, etc.)

6. Declaration Statement: Formal statement certifying that the salary information provided is true and correct

7. Signatory Details: Name, position, and signature of the authorized company representative making the declaration

What sections are optional to include in a Salary Declaration Letter?

1. Purpose Statement: Specific purpose for which the salary declaration is being issued (e.g., visa application, loan application)

2. Tax Information: Details about tax deductions and net salary, included when required for tax-related purposes

3. Benefits Declaration: List of additional benefits and their monetary value, included when total compensation needs to be shown

4. Performance Information: Details about performance ratings or salary adjustments, included when relevant for promotion or assessment purposes

5. Currency Declaration: Specification of currency and exchange rates if needed for international purposes

What schedules should be included in a Salary Declaration Letter?

1. Salary Computation Breakdown: Detailed calculation of gross and net salary, including all components and deductions

2. Supporting Documents: Copies of recent payslips, tax declarations, or other relevant documentation

3. Company Authorization: Internal documentation authorizing the issuance of the salary declaration

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions




















Clauses














Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Retail

Healthcare

Education

Construction

Business Process Outsourcing

Telecommunications

Government and Public Sector

Professional Services

Transportation and Logistics

Real Estate

Hospitality and Tourism

Energy and Utilities

Relevant Teams

Human Resources

Finance

Payroll

Legal

Corporate Services

Administration

Operations

Compensation and Benefits

Relevant Roles

Human Resources Manager

HR Director

Compensation and Benefits Manager

Finance Manager

Payroll Manager

HR Operations Manager

HR Business Partner

Finance Director

Chief Financial Officer

HR Administrator

Payroll Administrator

HR Operations Specialist

Finance Officer

HR Coordinator

Compensation Analyst

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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