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Private Company Termination Policy

Private Company Termination Policy Template for Philippines

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Key Requirements PROMPT example:

Private Company Termination Policy

"I need a Private Company Termination Policy for our manufacturing company with 500+ employees in Manila, with specific provisions for shift workers and emphasis on just causes related to safety violations and loss of trust."

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Document background
The Private Company Termination Policy is a crucial document for businesses operating in the Philippines, designed to establish clear and legally compliant procedures for ending employment relationships. This document becomes necessary when companies need to ensure their termination practices align with the strict requirements of the Philippine Labor Code, related employment legislation, and Department of Labor and Employment (DOLE) guidelines. It covers various aspects of employment termination, including just causes, authorized causes, procedural requirements, separation benefits, and special protections for certain employee categories. The policy helps companies navigate the complex legal landscape of employment termination in the Philippines while protecting both employer and employee rights, ultimately minimizing the risk of wrongful termination claims and ensuring fair treatment of employees.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its applicability to different categories of employees

2. Definitions: Clear definitions of key terms used throughout the policy, including types of termination, just causes, authorized causes, etc.

3. Grounds for Termination: Comprehensive list of valid grounds for termination as per Philippine Labor Code, including both just causes and authorized causes

4. Notice Requirements: Details of the two-notice rule, timing requirements, and proper documentation procedures

5. Due Process Procedures: Step-by-step procedures for implementing termination, including investigation, hearing, and decision-making processes

6. Separation Benefits: Overview of mandatory separation pay, benefits, and final settlement calculations

7. Return of Company Property: Requirements and procedures for returning company assets, documents, and properties

8. Final Clearance: Process for obtaining clearance from different departments and settling all company obligations

9. Appeals Process: Procedures for employees to appeal termination decisions and timeline for such appeals

10. Document Retention: Requirements for maintaining termination-related documentation and records

Optional Sections

1. Redundancy Procedures: Detailed procedures for implementing redundancy programs, used when company regularly conducts restructuring

2. Overseas Employment Provisions: Special provisions for terminating overseas Filipino workers, needed if company has international operations

3. Retirement Provisions: Specific procedures for retirement-based termination, needed if company has separate retirement policies

4. Performance Improvement Plans: Procedures for performance-based termination and improvement opportunities, used in companies with formal PIP processes

5. Special Categories of Employees: Specific provisions for protected categories of workers (disabled, solo parents, etc.), needed if company employs these categories

6. Post-Employment Restrictions: Non-compete and confidentiality obligations post-termination, needed for companies with sensitive intellectual property

Suggested Schedules

1. Schedule A - Termination Notice Templates: Standard templates for first notice (notice to explain) and second notice (notice of termination)

2. Schedule B - Clearance Checklist: Comprehensive checklist of items and approvals needed for final clearance

3. Schedule C - Separation Pay Calculation Guide: Detailed guidelines for calculating separation pay for different types of termination

4. Schedule D - Exit Interview Form: Standard form for conducting and documenting exit interviews

5. Schedule E - Company Property Return Form: Checklist and form for recording returned company properties

Authors

Alex Denne

Head of Growth (Open Source Law) @ 抖阴短视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions









































Clauses
























Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Business Process Outsourcing

Hospitality

Transportation and Logistics

Professional Services

Agriculture

Mining

Real Estate

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Executive Leadership

Operations

Administration

Risk Management

Employee Relations

Industrial Relations

Relevant Roles

Chief Executive Officer

Human Resources Director

Legal Counsel

Chief Operations Officer

Department Managers

HR Business Partners

Compliance Officers

Employee Relations Manager

HR Operations Manager

Line Managers

Supervisors

HR Specialists

Legal Manager

Administrative Officers

Risk Management Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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