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Event Sponsorship Agreement
"I need an Event Sponsorship Agreement for a major tech conference in Manila happening in March 2025, where we'll have a primary sponsor contributing PHP 5 million and requiring industry exclusivity rights."
1. Parties: Identification of the event organizer and sponsor, including their legal names, addresses, and company registration details
2. Background: Context of the agreement, brief description of the event, and the parties' intentions
3. Definitions: Key terms used throughout the agreement, including Event, Sponsorship Fee, Sponsorship Rights, Sponsorship Benefits, and Intellectual Property
4. Sponsorship Rights and Benefits: Detailed description of what the sponsor receives in exchange for their sponsorship, including branding rights, promotional opportunities, and event access
5. Sponsorship Fee and Payment Terms: Amount of sponsorship, payment schedule, and method of payment, including any applicable taxes
6. Event Details: Specific information about the event, including date, venue, format, and expected attendance
7. Obligations of the Event Organizer: Responsibilities of the organizer in delivering the event and sponsorship benefits
8. Obligations of the Sponsor: Sponsor's commitments, including payment, provision of materials, and compliance with guidelines
9. Intellectual Property Rights: Usage rights and restrictions regarding logos, trademarks, and other IP of both parties
10. Term and Termination: Duration of the agreement and circumstances under which it can be terminated
11. Force Majeure: Provisions for unforeseen circumstances that may affect the event or agreement
12. Governing Law and Jurisdiction: Specification of Philippine law as governing law and jurisdiction for disputes
13. General Provisions: Standard contractual clauses including entire agreement, amendments, and notices
1. Exclusivity: Used when the sponsor requires category exclusivity or other exclusive rights
2. Insurance and Liability: Include when specific insurance requirements or liability limitations are needed
3. Confidentiality: Required when parties need to exchange sensitive information
4. Anti-Corruption Compliance: Important for international sponsors or when dealing with government-related events
5. Hospitality and Entertainment: Include when the sponsorship package includes VIP access or entertainment elements
6. Social Media and Digital Rights: Needed for agreements with significant digital or social media components
7. Cancellation and Postponement: Important for high-value sponsorships or events with significant uncertainty
8. Dispute Resolution: Include when parties want to specify mediation or arbitration procedures
1. Schedule 1 - Sponsorship Benefits Package: Detailed list of all sponsorship benefits, including specifications for logo placement, advertising opportunities, and other rights
2. Schedule 2 - Brand Guidelines: Technical specifications for use of sponsor's logos, trademarks, and brand elements
3. Schedule 3 - Payment Schedule: Detailed breakdown of payment installments and timing
4. Schedule 4 - Event Schedule and Program: Timeline of the event and related activities
5. Schedule 5 - Deliverables Timeline: Key dates and deadlines for both parties
6. Appendix A - Sponsor's Materials: List of materials to be provided by the sponsor
7. Appendix B - Event Venue Details: Specific information about the venue and facilities
8. Appendix C - Insurance Requirements: Detailed insurance specifications if required
Authors
Entertainment
Sports
Media and Broadcasting
Consumer Goods
Banking and Finance
Telecommunications
Food and Beverage
Retail
Technology
Automotive
Education
Healthcare
Professional Services
Tourism and Hospitality
Legal
Marketing
Events
Business Development
Finance
Corporate Communications
Brand Management
Sponsorship
Commercial
Public Relations
Compliance
Operations
Marketing Director
Brand Manager
Event Manager
Sponsorship Coordinator
Legal Counsel
Commercial Director
Chief Marketing Officer
Business Development Manager
Corporate Communications Manager
Partnerships Manager
Events Director
Compliance Officer
Contract Administrator
Finance Manager
Public Relations Manager
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