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The End Contract Non Renewal Letter For Work is a critical document used in Philippine business operations when an employer decides not to extend or renew a fixed-term employment contract. This document is essential for maintaining clear communication and legal compliance under Philippine labor laws, particularly the Labor Code and DOLE regulations. It should be issued with appropriate notice before the contract's expiration date, typically at least 30 days prior, to allow both parties to prepare for the transition. The letter serves multiple purposes: it formally documents the non-renewal decision, outlines the final working arrangements, details the clearance process, and specifies any final settlement terms. This document is particularly important in the Philippine context, where employment protection is strongly emphasized, and proper documentation is crucial for avoiding potential legal disputes.

1. Letter Header: Company letterhead, date, and formal business letter formatting

2. Recipient Details: Employee's complete name, position, and department

3. Subject Line: Clear indication that this is a notice of non-renewal of employment contract

4. Contract Reference: Specific details of the current employment contract including start and end dates

5. Notice of Non-Renewal: Clear statement of the company's decision not to renew the contract

6. Last Working Day: Explicit mention of the final working day, which should align with the contract end date

7. Reason for Non-Renewal: Brief, professional explanation for the non-renewal decision (if applicable)

8. Clearance Process: Information about the clearance procedure and return of company property

9. Final Pay Details: Information about the final settlement, including any outstanding benefits or payments

10. Closing: Professional closing with gratitude for service and well wishes

11. Signature Block: Space for authorized signatory's name, position, and signature