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Employment Termination Certificate

Employment Termination Certificate Template for Philippines

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Key Requirements PROMPT example:

Employment Termination Certificate

"I need an Employment Termination Certificate for a senior software engineer who is voluntarily resigning from our tech company effective March 15, 2025, with all clearances completed and eligible for rehire - they need this for their visa application to work abroad."

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Document background
The Employment Termination Certificate is a mandatory document in the Philippines that employers must provide to employees upon the conclusion of their employment relationship. This document is required under Philippine labor laws and DOLE regulations, serving multiple purposes including verification of previous employment, processing of government benefits (SSS, Pag-IBIG, PhilHealth), and facilitating transition to new employment. The certificate must include specific details such as employment duration, position held, and nature of separation, while complying with legal requirements outlined in the Labor Code of the Philippines and related DOLE issuances. It's particularly crucial for employees seeking new employment opportunities and processing various post-employment benefits and clearances.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete business details and current date

2. Certificate Title: Clear title stating 'Certificate of Employment and Termination'

3. Employee Information: Complete details of the employee including full name, position, employee ID, and department

4. Employment Period: Specific dates of employment from start to end

5. Nature of Separation: Clear statement of the type/reason for termination (e.g., resignation, end of contract, retirement)

6. Certification Statement: Formal statement certifying the employment and its termination

7. Final Pay Status: Statement confirming the status of final pay and benefits

8. Authorization Statement: Statement that the certificate is issued upon request for whatever legal purpose it may serve

Optional Sections

1. Performance Statement: Optional positive statement about employee's performance and conduct - included when termination is amicable and employee requests it

2. Project Assignments: List of major projects or responsibilities - included for senior positions or when specifically requested

3. Clearance Status: Statement about completion of clearance procedures - included when all clearances have been obtained

4. Rehire Eligibility: Statement about eligibility for rehire - included when termination is on good terms

5. Training and Certifications: List of major training programs completed - included for specialized positions or upon request

Suggested Schedules

1. Final Pay Computation: Detailed breakdown of final pay including salary, pro-rated benefits, and deductions

2. Clearance Checklist: List of departments/units that have cleared the employee

3. Company Property Return Form: List of company properties returned by the employee

4. Certificate of No Pending Case: Documentation confirming no pending administrative or disciplinary cases

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















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Relevant Industries

Banking and Finance

Information Technology

Manufacturing

Retail

Healthcare

Education

Construction

Business Process Outsourcing

Hospitality

Telecommunications

Mining

Agriculture

Transportation

Real Estate

Energy

Relevant Teams

Human Resources

Legal

Compliance

Administration

Employee Relations

Corporate Services

Operations

Executive Office

Risk Management

Finance

Relevant Roles

HR Manager

HR Director

Legal Counsel

Compliance Officer

HR Business Partner

Personnel Manager

Administrative Manager

Department Head

Chief Human Resources Officer

HR Operations Manager

Employee Relations Manager

HR Specialist

Legal Manager

Corporate Secretary

Executive Assistant

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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