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Certificate Of Separation Of Employment Template for Philippines

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Key Requirements PROMPT example:

Certificate Of Separation Of Employment

"I need a Certificate of Separation of Employment for an IT Project Manager who is voluntarily resigning on good terms, effective March 15, 2025, with a clause highlighting their excellent performance and eligibility for rehire."

Document background
The Certificate of Separation of Employment is a critical document required under Philippine employment law that serves multiple purposes in the formal conclusion of an employment relationship. This certificate must be issued by employers to employees upon the termination of employment, whether voluntary or involuntary, as mandated by the Department of Labor and Employment (DOLE). The document includes vital information such as employment duration, position held, reason for separation, and final pay status. It plays a crucial role in enabling former employees to access government benefits, seek new employment, and maintain clear employment records. The certificate must comply with specific formatting and content requirements established by DOLE, and failure to provide this document can result in legal consequences for the employer.
Suggested Sections

1. Company Information: Official letterhead with complete company details including registered name, address, and tax identification number

2. Document Title and Date: Clear indication that this is a Certificate of Separation/Employment with the current date

3. Employee Information: Complete details of the employee including full name, position/designation, and employee ID number

4. Employment Period: Precise dates of employment from start to end date

5. Nature of Work: Brief description of the employee's roles and responsibilities

6. Reason for Separation: Official stated reason for the employment separation

7. Final Pay Status: Confirmation that all final payments and benefits have been settled

8. Character Statement: Standard statement about the employee's conduct and performance during employment

9. Authentication: Signature block for authorized company representative with official designation

Optional Sections

1. Project Completion Details: Used when separation is due to project completion, including project name and completion date

2. Redundancy Information: Include when separation is due to redundancy, stating the business reasons and compliance with legal requirements

3. Commendations: Optional section for specific achievements or recognition during employment period

4. Rehiring Eligibility: Statement about employee's eligibility for future employment with the company

5. Training Certifications: List of major training programs completed during employment, if relevant to future employment

6. Clearance Status: Detailed breakdown of departmental clearances if required by company policy

Suggested Schedules

1. Final Pay Computation: Detailed breakdown of final pay including basic salary, pro-rated benefits, and other entitlements

2. Clearance Form: Completed employee clearance form showing all departmental signatures

3. Certificate of No Pending Case: Document certifying no pending administrative cases or investigations

4. Social Security Documentation: Copies of SSS, Philhealth, and Pag-IBIG related separation reports

5. Service Record: Detailed employment history including positions held and salary adjustments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses


















Relevant Industries

Manufacturing

Information Technology

Financial Services

Retail

Healthcare

Education

Construction

Business Process Outsourcing

Hospitality

Transportation

Agriculture

Mining

Real Estate

Telecommunications

Energy

Relevant Teams

Human Resources

Legal

Compliance

Administration

Finance

Operations

Employee Relations

Compensation and Benefits

Records Management

Corporate Services

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Compliance Officer

HR Operations Manager

Department Manager

HR Business Partner

Administrative Manager

Personnel Officer

Compensation and Benefits Manager

HR Executive

HR Administrator

HR Specialist

Office Manager

HR Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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