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Employment Separation Certificate Form Template for Philippines

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Key Requirements PROMPT example:

Employment Separation Certificate Form

"I need an Employment Separation Certificate Form for our IT company in Manila, documenting a voluntary resignation of a senior developer who will be leaving on March 15, 2025, with confirmation of completed project handover and return of company equipment."

Document background
The Employment Separation Certificate Form is a critical document required under Philippine labor law when an employment relationship ends, whether through resignation, termination, retirement, or other circumstances. This certificate serves as official documentation of the employment separation and is essential for various purposes, including social security claims, unemployment benefits, and future job applications. The document must contain specific information mandated by the Department of Labor and Employment (DOLE), including employment duration, position held, and reason for separation. It's particularly important as it helps ensure compliance with Philippine labor regulations while protecting both employer and employee interests. The certificate also facilitates the processing of final pay, benefits, and government-mandated separations claims. Every employer in the Philippines is legally required to issue this document upon the employee's separation from service.
Suggested Sections

1. Certificate Header: Official letterhead of the company and document title 'Certificate of Employment and Separation'

2. Employee Information: Complete details of the employee including full name, employee ID, position/designation, and department

3. Employment Period: Precise dates of employment from start to separation

4. Separation Details: Date and nature/reason for separation (e.g., resignation, termination, retirement)

5. Employer Information: Complete company details including registered name, address, and tax identification number

6. Certification Statement: Standard statement certifying the truthfulness of the information provided

7. Authorized Signatory: Signature block for authorized company representative with full name and designation

Optional Sections

1. Final Pay Details: Used when including breakdown of final salary, benefits, and deductions - particularly relevant for terminated employees

2. Clearance Confirmation: Added when confirming that employee has been cleared of all accountabilities

3. Performance Statement: Optional section for including brief statement about employee's performance or conduct - typically included when requested by employee

4. Project/Client Details: For project-based employees, details of specific projects or clients worked with

5. Non-compete/Confidentiality Reminder: Include when employee was bound by confidentiality or non-compete agreements

6. Rehiring Eligibility: Statement about employee's eligibility for rehire - included based on company policy

Suggested Schedules

1. Schedule A - Final Pay Computation: Detailed breakdown of final pay including basic salary, pro-rated 13th month pay, unused leave credits, and other benefits

2. Schedule B - Clearance Checklist: Itemized list of cleared items (e.g., company property, accounts, access cards)

3. Schedule C - Social Security Benefits: Summary of social security, PhilHealth, and Pag-IBIG contributions and status

4. Appendix 1 - Supporting Documents: List of attached supporting documents (resignation letter, termination notice, etc.)

5. Appendix 2 - Tax Computation: Breakdown of tax computations on separation pay and benefits if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



























Clauses




















Relevant Industries

Manufacturing

Business Process Outsourcing

Information Technology

Retail

Banking and Finance

Healthcare

Education

Construction

Hospitality

Telecommunications

Mining

Agriculture

Transportation

Real Estate

Professional Services

Relevant Teams

Human Resources

Legal

Compliance

Finance

Payroll

Employee Relations

Operations

Administration

Relevant Roles

Human Resources Manager

HR Director

HR Officer

Compliance Officer

Legal Counsel

HR Administrator

Payroll Manager

HR Business Partner

Employee Relations Manager

HR Operations Manager

Benefits Administrator

Personnel Manager

HR Specialist

Labor Relations Officer

HR Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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