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Employee Credit Card Agreement Template for Philippines

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Key Requirements PROMPT example:

Employee Credit Card Agreement

"I need an Employee Credit Card Agreement for our Manila-based technology company that will be rolling out corporate cards to our sales team in March 2025, with a focus on international travel expenses and a monthly limit of PHP 100,000 per employee."

Document background
The Employee Credit Card Agreement is essential for organizations operating in the Philippines that provide corporate credit cards to their employees for business-related expenses. This document becomes necessary when companies need to establish clear guidelines for corporate credit card usage while ensuring compliance with Philippine banking regulations, including BSP Circular No. 1048 and the Access Devices Regulation Act. It protects both employer and employee interests by clearly defining authorized usage, spending limits, reporting requirements, and liability terms. The agreement typically includes provisions for expense documentation, card security measures, and procedures for card cancellation or employee separation, all while adhering to Philippine data privacy laws and banking regulations.
Suggested Sections

1. Parties: Identifies the employer/company and the employee who will be the cardholder

2. Background: Explains the context of providing a corporate credit card to the employee

3. Definitions: Defines key terms used throughout the agreement

4. Card Issuance and Purpose: Details about the credit card, its purpose, and conditions of issuance

5. Credit Limit and Usage: Specifies the credit limit and authorized uses of the card

6. Employee Obligations: Details the employee's responsibilities regarding card use, security, and expense reporting

7. Prohibited Uses: Lists specifically prohibited transactions and activities

8. Expense Reporting and Documentation: Procedures for submitting expense reports and required supporting documentation

9. Payment Terms: Details about payment processing, reimbursement procedures, and handling of unauthorized charges

10. Security and Safekeeping: Requirements for securing the card and reporting lost/stolen cards

11. Termination: Conditions and procedures for termination of card privileges

12. Data Privacy and Confidentiality: Provisions regarding the handling of personal and financial data

13. Governing Law: Specifies that the agreement is governed by Philippine law

Optional Sections

1. Cash Advances: Include when the company allows cash advances on the corporate card

2. International Usage: Include when the card may be used for international transactions

3. Rewards Program: Include when addressing the ownership and use of credit card rewards points

4. Shared Card Provisions: Include when the card may be used by multiple authorized employees

5. Department-Specific Policies: Include when different departments have different usage policies or limits

6. Integration with Expense Management Systems: Include when the company uses specific expense management software

Suggested Schedules

1. Schedule A - Authorized Usage Categories: Detailed list of approved expense categories and spending limits

2. Schedule B - Expense Reporting Procedures: Step-by-step procedures for submitting and documenting expenses

3. Schedule C - Cardholder Acknowledgment Form: Form for employee signature acknowledging receipt and terms of card use

4. Appendix 1 - Company Credit Card Policy: Complete company policy regarding corporate credit card usage

5. Appendix 2 - Emergency Contact Information: Contact details for reporting lost/stolen cards and emergency assistance

6. Appendix 3 - Expense Report Templates: Standard forms for expense reporting and reconciliation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses



























Relevant Industries

Banking and Financial Services

Professional Services

Technology

Manufacturing

Retail

Hospitality

Consulting

Real Estate

Transportation and Logistics

Healthcare

Education

Construction

Media and Entertainment

Relevant Teams

Finance

Human Resources

Legal

Compliance

Sales

Business Development

Operations

Procurement

Administration

Executive Office

Relevant Roles

Chief Financial Officer

Finance Director

HR Director

Compliance Officer

Legal Counsel

Sales Manager

Business Development Manager

Account Executive

Project Manager

Department Head

Regional Manager

Executive Assistant

Procurement Manager

Travel Manager

Senior Consultant

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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