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Employee Credit Card Agreement
"I need an Employee Credit Card Agreement for our Manila-based technology company that will be rolling out corporate cards to our sales team in March 2025, with a focus on international travel expenses and a monthly limit of PHP 100,000 per employee."
1. Parties: Identifies the employer/company and the employee who will be the cardholder
2. Background: Explains the context of providing a corporate credit card to the employee
3. Definitions: Defines key terms used throughout the agreement
4. Card Issuance and Purpose: Details about the credit card, its purpose, and conditions of issuance
5. Credit Limit and Usage: Specifies the credit limit and authorized uses of the card
6. Employee Obligations: Details the employee's responsibilities regarding card use, security, and expense reporting
7. Prohibited Uses: Lists specifically prohibited transactions and activities
8. Expense Reporting and Documentation: Procedures for submitting expense reports and required supporting documentation
9. Payment Terms: Details about payment processing, reimbursement procedures, and handling of unauthorized charges
10. Security and Safekeeping: Requirements for securing the card and reporting lost/stolen cards
11. Termination: Conditions and procedures for termination of card privileges
12. Data Privacy and Confidentiality: Provisions regarding the handling of personal and financial data
13. Governing Law: Specifies that the agreement is governed by Philippine law
1. Cash Advances: Include when the company allows cash advances on the corporate card
2. International Usage: Include when the card may be used for international transactions
3. Rewards Program: Include when addressing the ownership and use of credit card rewards points
4. Shared Card Provisions: Include when the card may be used by multiple authorized employees
5. Department-Specific Policies: Include when different departments have different usage policies or limits
6. Integration with Expense Management Systems: Include when the company uses specific expense management software
1. Schedule A - Authorized Usage Categories: Detailed list of approved expense categories and spending limits
2. Schedule B - Expense Reporting Procedures: Step-by-step procedures for submitting and documenting expenses
3. Schedule C - Cardholder Acknowledgment Form: Form for employee signature acknowledging receipt and terms of card use
4. Appendix 1 - Company Credit Card Policy: Complete company policy regarding corporate credit card usage
5. Appendix 2 - Emergency Contact Information: Contact details for reporting lost/stolen cards and emergency assistance
6. Appendix 3 - Expense Report Templates: Standard forms for expense reporting and reconciliation
Authors
Banking and Financial Services
Professional Services
Technology
Manufacturing
Retail
Hospitality
Consulting
Real Estate
Transportation and Logistics
Healthcare
Education
Construction
Media and Entertainment
Finance
Human Resources
Legal
Compliance
Sales
Business Development
Operations
Procurement
Administration
Executive Office
Chief Financial Officer
Finance Director
HR Director
Compliance Officer
Legal Counsel
Sales Manager
Business Development Manager
Account Executive
Project Manager
Department Head
Regional Manager
Executive Assistant
Procurement Manager
Travel Manager
Senior Consultant
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