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The Letter of Membership Termination is a crucial document used in New Zealand organizational operations when ending a membership relationship. It serves as formal documentation of the termination decision and ensures compliance with New Zealand legislation, particularly the Incorporated Societies Act 2022 and Contract and Commercial Law Act 2017. This document is essential when an organization needs to terminate a membership due to various reasons such as member request, breach of rules, non-payment of dues, or organizational policy changes. The letter includes critical information such as membership details, termination date, reasons for termination, and any post-termination requirements. It helps protect both the organization and the member by clearly documenting the termination terms and conditions.

1. Letter Header: Organization's letterhead, date, and reference number

2. Recipient Details: Member's full name and address

3. Subject Line: Clear indication that this is a membership termination notice

4. Membership Information: Details of the membership being terminated, including membership number and type

5. Termination Statement: Clear statement of termination and effective date

6. Reason for Termination: Brief explanation of termination reason if applicable

7. Final Actions Required: List of any required actions from the member

8. Contact Information: Details for any questions or further correspondence

9. Signature Block: Authorized signatory details and signature