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The Cancellation of Cheque Letter is a critical banking document used in New Zealand when an account holder needs to stop payment on a cheque they have issued. This document becomes necessary in various situations, such as when a cheque is lost, stolen, issued in error, or when there are disputes regarding the payment. The letter must comply with New Zealand banking regulations and the Bills of Exchange Act 1908, containing specific details to identify the cheque and account in question. It serves as both a formal request and a record of the instruction to stop payment, protecting all parties involved in the transaction. The document typically includes account holder details, cheque information, reason for cancellation, and necessary authorizations, ensuring clear communication between the account holder and their bank regarding the cancellation request.

1. Account Holder Details: Full name, address, and contact information of the account holder requesting the cancellation

2. Bank Account Details: Complete bank account number and branch information

3. Cheque Details: Specific information about the cheque including cheque number, date, amount, and payee name

4. Cancellation Request: Clear statement requesting the cancellation/stop payment of the specified cheque

5. Authorization: Statement confirming the account holder's authority to request the cancellation

6. Signature and Date: Space for account holder's signature and date of request