The Delivery Invoice is a fundamental business document used in Dutch commercial transactions to formalize the delivery of goods and request payment. This document type combines the functions of a delivery confirmation and a payment request, making it particularly efficient for business operations. It must comply with Dutch legal requirements, including the Dutch VAT Act and EU VAT Directive, and contains mandatory elements such as company identification details, tax information, and specific payment terms. Delivery Invoices are crucial for maintaining accurate business records, ensuring tax compliance, and facilitating proper payment processing. They serve as legal evidence of the transaction and delivery, while also meeting the strict requirements of Dutch tax authorities (Belastingdienst) for VAT administration and business record-keeping.
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1. Invoice Header: Company logo, invoice number, date, and document type identification
2. Seller Information: Legal company name, address, VAT number, KvK (Chamber of Commerce) number, and contact details
3. Buyer Information: Customer's legal name, billing address, and if applicable, VAT number and customer reference number
4. Delivery Details: Delivery address, delivery date, and delivery note reference number
5. Invoice Items: Detailed list of goods, quantities, unit prices, and subtotals
6. VAT Summary: Breakdown of VAT rates applied and amounts
7. Payment Information: Total amount, payment terms, due date, and bank account details
8. Legal Notices: Standard invoice declarations and reference to applicable terms and conditions
1. Purchase Order Reference: Include when the delivery is based on a specific purchase order
2. Shipping Terms: Required for international deliveries, specifying Incoterms
3. Discount Information: When special discounts or promotional prices are applied
4. Currency Exchange: For international transactions with currency conversion details
5. Special Instructions: Any specific handling or storage requirements for the delivered goods
6. Contact Person: Specific contact person details when dealing with large organizations
1. Delivery Note Copy: Attached copy of the signed delivery note confirming receipt of goods
2. Specification Sheet: Detailed technical specifications or quality certificates for delivered products
3. Package List: Detailed breakdown of package contents for complex deliveries
4. Custom Documentation: For international deliveries, relevant customs and export documentation
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Wholesale Trade
Retail
Construction
Technology
Professional Services
Logistics and Transportation
Food and Beverage
Healthcare
Agriculture
Energy
Automotive
Telecommunications
Chemical Industry
Relevant Teams
Accounts Receivable
Finance
Sales Administration
Logistics
Warehouse Operations
Tax & Compliance
Order Processing
Credit Control
Supply Chain
Customer Service
Shipping & Receiving
Billing & Collections
Relevant Roles
Accounts Receivable Clerk
Billing Specialist
Financial Controller
Accounts Manager
Sales Administrator
Logistics Coordinator
Finance Director
Tax Accountant
Credit Controller
Business Administrator
Operations Manager
Supply Chain Manager
Warehouse Manager
Shipping Coordinator
Procurement Officer
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