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Delivery Invoice for the Netherlands

Delivery Invoice Template for Netherlands

A delivery invoice is a formal commercial document issued under Dutch law that combines proof of delivery with invoicing requirements. It must comply with the Dutch VAT Act (Wet op de omzetbelasting 1968) and EU VAT Directive requirements, including mandatory elements such as VAT numbers, rates, and amounts. The document serves multiple purposes: it confirms the delivery of goods, provides a payment request, meets tax compliance requirements, and serves as an official record for both accounting and legal purposes. Under Dutch law, it must include specific elements such as KvK number, VAT identification, and prescribed payment terms.

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What is a Delivery Invoice?

The Delivery Invoice is a fundamental business document used in Dutch commercial transactions to formalize the delivery of goods and request payment. This document type combines the functions of a delivery confirmation and a payment request, making it particularly efficient for business operations. It must comply with Dutch legal requirements, including the Dutch VAT Act and EU VAT Directive, and contains mandatory elements such as company identification details, tax information, and specific payment terms. Delivery Invoices are crucial for maintaining accurate business records, ensuring tax compliance, and facilitating proper payment processing. They serve as legal evidence of the transaction and delivery, while also meeting the strict requirements of Dutch tax authorities (Belastingdienst) for VAT administration and business record-keeping.

What sections should be included in a Delivery Invoice?

1. Invoice Header: Company logo, invoice number, date, and document type identification

2. Seller Information: Legal company name, address, VAT number, KvK (Chamber of Commerce) number, and contact details

3. Buyer Information: Customer's legal name, billing address, and if applicable, VAT number and customer reference number

4. Delivery Details: Delivery address, delivery date, and delivery note reference number

5. Invoice Items: Detailed list of goods, quantities, unit prices, and subtotals

6. VAT Summary: Breakdown of VAT rates applied and amounts

7. Payment Information: Total amount, payment terms, due date, and bank account details

8. Legal Notices: Standard invoice declarations and reference to applicable terms and conditions

What sections are optional to include in a Delivery Invoice?

1. Purchase Order Reference: Include when the delivery is based on a specific purchase order

2. Shipping Terms: Required for international deliveries, specifying Incoterms

3. Discount Information: When special discounts or promotional prices are applied

4. Currency Exchange: For international transactions with currency conversion details

5. Special Instructions: Any specific handling or storage requirements for the delivered goods

6. Contact Person: Specific contact person details when dealing with large organizations

What schedules should be included in a Delivery Invoice?

1. Delivery Note Copy: Attached copy of the signed delivery note confirming receipt of goods

2. Specification Sheet: Detailed technical specifications or quality certificates for delivered products

3. Package List: Detailed breakdown of package contents for complex deliveries

4. Custom Documentation: For international deliveries, relevant customs and export documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions

























Clauses















Relevant Industries

Manufacturing

Wholesale Trade

Retail

Construction

Technology

Professional Services

Logistics and Transportation

Food and Beverage

Healthcare

Agriculture

Energy

Automotive

Telecommunications

Chemical Industry

Relevant Teams

Accounts Receivable

Finance

Sales Administration

Logistics

Warehouse Operations

Tax & Compliance

Order Processing

Credit Control

Supply Chain

Customer Service

Shipping & Receiving

Billing & Collections

Relevant Roles

Accounts Receivable Clerk

Billing Specialist

Financial Controller

Accounts Manager

Sales Administrator

Logistics Coordinator

Finance Director

Tax Accountant

Credit Controller

Business Administrator

Operations Manager

Supply Chain Manager

Warehouse Manager

Shipping Coordinator

Procurement Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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