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Contract Termination Letter To Employee for the Netherlands

Contract Termination Letter To Employee Template for Netherlands

A formal employment termination letter compliant with Dutch employment law, used to officially notify an employee of the end of their employment relationship with the company. This document adheres to the requirements set forth in the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid), including specific details about the termination date, notice period, final payments, and transition compensation (transitievergoeding). The letter serves as a crucial legal document that outlines the terms of separation, ensuring compliance with Dutch labor regulations while maintaining professional communication standards.

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Contract Termination Letter To Employee

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What is a Contract Termination Letter To Employee?

The Contract Termination Letter To Employee is a critical document in Dutch employment relations, required when an employer wishes to formally end an employment relationship. This document must comply with strict requirements under Dutch employment law, including the Dutch Civil Code and Work and Security Act. It serves multiple purposes: officially communicating the termination decision, specifying the termination date and notice period, outlining final payment arrangements including the statutory transition payment (transitievergoeding), and detailing any post-employment obligations. The letter should be used when termination has been agreed upon or approved through proper channels (such as UWV or court approval, when required) and must be drafted carefully to ensure all legal requirements are met while maintaining professional courtesy.

What sections should be included in a Contract Termination Letter To Employee?

1. Header Information: Company letterhead, date, employee's full name and address, and reference number

2. Subject Line: Clear indication that this is a termination notice

3. Opening Statement: Direct but professional statement confirming the termination of employment

4. Termination Details: Specific details including last working day, notice period, and reference to the legal grounds for termination

5. Final Payment Information: Information about final salary, transition payment (transitievergoeding), and outstanding vacation days

6. Handover Requirements: Instructions regarding the return of company property and handover of work responsibilities

7. Closing Statement: Professional closing including any appreciation for service and contact information for questions

8. Signature Block: Company representative's name, title, and signature

What sections are optional to include in a Contract Termination Letter To Employee?

1. Non-Compete Reminder: Include when the employee's contract contains post-employment restrictions that will remain in effect

2. Garden Leave: Include when the employee will be placed on garden leave during the notice period

3. Reference Offer: Include when the company is willing to provide a reference letter or act as a reference

4. Outplacement Support: Include when the company is offering career transition or outplacement services

5. Settlement Agreement Option: Include when offering a mutual settlement agreement (vaststellingsovereenkomst) as an alternative

What schedules should be included in a Contract Termination Letter To Employee?

1. Calculation Sheet: Detailed breakdown of final payment including salary, transition payment, and other benefits

2. Company Property Checklist: List of company items to be returned before or on the last working day

3. Benefits Summary: Overview of the status of various benefits and insurance coverage post-termination

4. Exit Procedure: Step-by-step guide for the employee's last days and exit process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions
























Clauses
























Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Transportation and Logistics

Energy

Telecommunications

Media and Entertainment

Real Estate

Non-Profit Organizations

Public Sector

Relevant Teams

Human Resources

Legal

Management

Compliance

People Operations

Employee Relations

Corporate Services

Administration

Executive Leadership

Relevant Roles

HR Manager

HR Director

Legal Counsel

Employment Lawyer

HR Business Partner

Managing Director

CEO

Department Manager

Line Manager

Operations Manager

HR Administrator

Compliance Officer

General Counsel

People Operations Manager

Human Resources Specialist

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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