The Contract Termination Letter To Employee is a critical document in Dutch employment relations, required when an employer wishes to formally end an employment relationship. This document must comply with strict requirements under Dutch employment law, including the Dutch Civil Code and Work and Security Act. It serves multiple purposes: officially communicating the termination decision, specifying the termination date and notice period, outlining final payment arrangements including the statutory transition payment (transitievergoeding), and detailing any post-employment obligations. The letter should be used when termination has been agreed upon or approved through proper channels (such as UWV or court approval, when required) and must be drafted carefully to ensure all legal requirements are met while maintaining professional courtesy.
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1. Header Information: Company letterhead, date, employee's full name and address, and reference number
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Direct but professional statement confirming the termination of employment
4. Termination Details: Specific details including last working day, notice period, and reference to the legal grounds for termination
5. Final Payment Information: Information about final salary, transition payment (transitievergoeding), and outstanding vacation days
6. Handover Requirements: Instructions regarding the return of company property and handover of work responsibilities
7. Closing Statement: Professional closing including any appreciation for service and contact information for questions
8. Signature Block: Company representative's name, title, and signature
1. Non-Compete Reminder: Include when the employee's contract contains post-employment restrictions that will remain in effect
2. Garden Leave: Include when the employee will be placed on garden leave during the notice period
3. Reference Offer: Include when the company is willing to provide a reference letter or act as a reference
4. Outplacement Support: Include when the company is offering career transition or outplacement services
5. Settlement Agreement Option: Include when offering a mutual settlement agreement (vaststellingsovereenkomst) as an alternative
1. Calculation Sheet: Detailed breakdown of final payment including salary, transition payment, and other benefits
2. Company Property Checklist: List of company items to be returned before or on the last working day
3. Benefits Summary: Overview of the status of various benefits and insurance coverage post-termination
4. Exit Procedure: Step-by-step guide for the employee's last days and exit process
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