The Contract Termination Letter To Employee is a crucial document used in Hong Kong employment relationships when an employer needs to formally end an employment contract. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, ensuring all statutory requirements are met. This document is essential for properly documenting the termination process, protecting both employer and employee interests, and maintaining clear records for potential future reference. It typically includes termination date, notice period details, final payment calculations, handling of benefits, company property return procedures, and any post-employment obligations. The letter serves as both a legal document and a formal communication tool, requiring careful consideration of tone and content to maintain professionalism while clearly conveying all necessary information.
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1. Letter Header: Company letterhead, date, reference number, and employee's full name and address
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Direct statement confirming the termination of employment and reference to the employment contract
4. Termination Details: Specific date of termination and notice period details
5. Final Working Day Arrangements: Information about the employee's last working day and any handover requirements
6. Final Payment Details: Overview of final salary, payment in lieu of notice (if applicable), and other entitlements
7. Company Property: Instructions regarding the return of company property
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Contact Information: Details of who to contact for queries or further information
10. Signature Block: Authorized signatory details and company stamp
1. Garden Leave: Include when the employee is not required to work during the notice period but remains employed
2. Severance Package: Include when offering additional compensation beyond statutory requirements
3. Non-Compete Reminder: Include when the employment contract contains post-termination restrictions
4. Reference Provision: Include when the company agrees to provide employment references
5. Medical Benefits Extension: Include when extending medical coverage beyond termination date
6. Outstanding Leave: Include when addressing unused annual leave or other leave entitlements
7. Resignation Option: Include when giving the employee the option to resign instead of being terminated
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave pay, and statutory entitlements
2. Handover Checklist: List of items, tasks, and responsibilities to be handed over
3. Company Property Checklist: Itemized list of company property to be returned
4. Employee Acknowledgment Form: Form for employee to acknowledge receipt and understanding of the termination letter
5. Benefits Summary: Summary of any benefits continuation or termination
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Relevant legal definitions
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Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Telecommunications
Real Estate
Transportation
Media and Entertainment
Energy
Agriculture
Non-Profit Organizations
Government and Public Sector
Insurance
E-commerce
Logistics
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Finance
Operations
Administration
Employee Relations
Risk Management
Relevant Roles
CEO
HR Director
HR Manager
Legal Counsel
Department Head
Line Manager
Operations Manager
Chief Financial Officer
Company Secretary
Compliance Officer
HR Business Partner
Employee Relations Manager
Legal Manager
Risk Manager
Human Resources Administrator
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