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Office Tenancy Agreement Template for Malaysia

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Key Requirements PROMPT example:

Office Tenancy Agreement

"I need an Office Tenancy Agreement for a 2,500 square foot space in a Grade A building in Kuala Lumpur's central business district, with a 3-year term starting March 1, 2025, including provisions for signage rights and 5 dedicated parking spaces."

Document background
The Office Tenancy Agreement serves as a crucial legal instrument in Malaysian commercial property transactions, establishing the contractual relationship between property owners and business tenants. This document is essential when a business entity seeks to lease office space in Malaysia, whether in a commercial building, business park, or mixed-use development. The agreement must comply with Malaysian property laws, including the National Land Code 1965 and relevant state-level regulations. It covers critical aspects such as rental terms, maintenance obligations, permitted use, and termination conditions, while considering local commercial practices and legal requirements. The document should be properly stamped according to the Malaysian Stamp Act 1949 to ensure legal enforceability.
Suggested Sections

1. Parties: Identifies and provides full details of the landlord and tenant, including registration numbers for companies

2. Background: Sets out the context of the agreement and confirms the landlord's ownership/authority to lease the premises

3. Definitions: Defines key terms used throughout the agreement

4. Demised Premises: Detailed description of the leased office space, including floor area and boundaries

5. Term and Possession: Specifies the duration of the lease and possession arrangements

6. Rent and Payment Terms: Details the rental amount, payment schedule, and method of payment

7. Security Deposit: Specifies the security deposit amount, terms of payment and conditions for refund

8. Utility Charges: Outlines responsibility for utility payments and apportionment of charges

9. Use of Premises: Specifies permitted use of the office space and any restrictions

10. Maintenance and Repairs: Defines maintenance and repair obligations of both parties

11. Insurance: Specifies required insurance coverage and responsibilities

12. Landlord's Covenants: Lists the landlord's obligations and warranties

13. Tenant's Covenants: Lists the tenant's obligations and warranties

14. Termination: Details circumstances and procedures for termination of the lease

15. Governing Law: Specifies that Malaysian law governs the agreement

Optional Sections

1. Option to Renew: Include when offering the tenant an option to extend the lease term

2. Renovation and Alterations: Include when specific renovation works are planned or permitted

3. Car Parking: Include when car parking spaces are part of the tenancy

4. Signage Rights: Include when specific signage rights are granted to the tenant

5. Break Clause: Include when either party has the right to terminate early under specific conditions

6. Service Charge: Include for buildings with common areas and shared services

7. Assignment and Subletting: Include when transfer of rights or subletting is permitted

8. Force Majeure: Include when specific provisions for unforeseen circumstances are required

9. Green Lease Provisions: Include when incorporating environmental sustainability requirements

Suggested Schedules

1. Schedule 1 - Floor Plan: Detailed floor plan of the demised premises

2. Schedule 2 - Inventory: List of fixtures, fittings, and furniture included in the lease

3. Schedule 3 - House Rules: Building rules and regulations

4. Schedule 4 - Service Charges: Breakdown of service charges and calculation method

5. Schedule 5 - Renovation Guidelines: Specific guidelines for carrying out renovations

6. Schedule 6 - Handover Condition: Documented condition of premises at handover

7. Appendix A - Special Conditions: Any additional terms specific to this tenancy

8. Appendix B - Maintenance Schedule: Schedule of maintenance responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Real Estate

Commercial Property

Property Management

Professional Services

Financial Services

Technology

Healthcare

Retail

Manufacturing

Legal Services

Construction

Consulting

Relevant Teams

Legal

Facilities Management

Operations

Finance

Administration

Compliance

Real Estate

Risk Management

Property Management

Corporate Services

Relevant Roles

Property Manager

Facilities Manager

Legal Counsel

Real Estate Manager

Commercial Director

Operations Manager

Chief Financial Officer

Office Manager

Compliance Officer

Real Estate Agent

Company Secretary

Business Development Manager

Administrative Manager

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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