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Letter Of Termination Of Service Template for Malaysia

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Key Requirements PROMPT example:

Letter Of Termination Of Service

"I need a Letter of Termination of Service for a senior software developer in Malaysia who will be terminated due to restructuring, with their last working day on March 15, 2025, including a 2-month garden leave period and standard non-compete clauses."

Document background
A Letter of Termination of Service is a crucial document used in Malaysian employment contexts to formally end an employment relationship. It must be drafted in compliance with the Employment Act 1955 and other relevant Malaysian employment legislation. This document is typically used when an employer wishes to terminate an employee's service with proper notice, or in cases of mutual separation. The letter should clearly state the termination date, notice period, and final payment arrangements, while ensuring all statutory requirements are met. It serves as official documentation of the employment termination and helps protect both parties' interests by clearly outlining all termination terms and conditions. The document is particularly important in Malaysia's legal context as it can be crucial evidence in any subsequent employment disputes or claims.
Suggested Sections

1. Letter Header and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Employee's full name, position, and address

3. Subject Line: Clear indication that this is a termination notice

4. Termination Statement: Clear statement of employment termination with specific last working date

5. Notice Period: Specification of notice period as per employment contract and Employment Act 1955

6. Final Payment Details: Information about salary, unused leave, and other statutory entitlements

7. Company Property: Request for return of company property and documents

8. Acknowledgment: Space for employee signature and date to acknowledge receipt

9. Signatory: Authorized signatory details, position, and company stamp

Optional Sections

1. Garden Leave: Include when employee is required to serve notice period away from office

2. Non-Compete Reminder: Include if employment contract contains post-employment restrictions

3. Handover Instructions: Include when specific handover procedures are required

4. Reference Offer: Include if company is willing to provide employment references

5. Benefits Continuation: Include if there are any benefits extending beyond termination date

6. Exit Interview: Include if company requires an exit interview

7. Confidentiality Reminder: Include when handling sensitive information or trade secrets

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and other entitlements

2. Company Property Checklist: List of company items to be returned

3. Employee Benefits Summary: Summary of benefits status and post-termination arrangements

4. Handover Checklist: Detailed list of tasks and responsibilities to be handed over

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses



















Relevant Industries

Banking & Finance

Technology

Manufacturing

Retail

Healthcare

Education

Construction

Professional Services

Hospitality

Telecommunications

Energy

Transportation

Agriculture

Mining

Real Estate

Media & Entertainment

Relevant Teams

Human Resources

Legal

Administration

Compliance

Executive Management

Corporate Secretariat

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Company Secretary

HR Business Partner

HR Administrator

Chief Executive Officer

Managing Director

Department Head

Line Manager

Operations Manager

Regional Manager

Compliance Officer

HR Executive

Legal Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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