A Board Resolution For Employment Agreement is a critical corporate governance document required under Malaysian law when companies seek to formalize significant employment relationships. This document is typically used when hiring senior executives, key management personnel, or in situations where board approval is mandated by the company's constitution or governance policies. It demonstrates compliance with the Companies Act 2016 and related Malaysian employment legislation, while providing evidence that proper corporate procedures were followed in the hiring decision. The resolution includes details of the board meeting, the decision-making process, specific terms approved, and designated signatories for the employment agreement. This document is particularly important for audit trails, regulatory compliance, and corporate governance requirements.
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1. Title and Date: Formal title of the resolution and date of the board meeting
2. Company Details: Full legal name and registration number of the company
3. Presence of Quorum: Confirmation that the required number of directors are present to form a valid quorum
4. Directors Present: List of all directors present at the meeting
5. Chairman: Identification of the chairman of the meeting
6. Background: Context for the employment agreement, including the position to be filled and business necessity
7. Review of Employment Agreement: Confirmation that the board has reviewed the proposed employment agreement
8. Main Resolutions: The formal decisions made regarding the employment agreement, including approval and authorization for execution
9. Execution Authority: Designation of authorized persons to sign the employment agreement
10. Certification: Statement certifying that the resolution was duly passed and recorded
1. Abstentions: Required when any director abstains from voting due to conflicts of interest
2. Special Conditions: Used when there are specific conditions or requirements attached to the approval
3. Related Party Declarations: Needed when the employee has any relationship with board members or existing employees
4. Additional Authorizations: Required when additional corporate actions are needed beyond the employment agreement
5. Regulatory Compliance: Include when specific regulatory requirements need to be acknowledged
1. Employment Agreement Draft: The full text of the proposed employment agreement being approved
2. Key Terms Summary: Summary of main terms of employment including position, compensation, and duration
3. Board Meeting Minutes Extract: Relevant extract from the board meeting minutes relating to this resolution
4. Corporate Authorization Matrix: Document showing authority levels and approval requirements
5. Compliance Checklist: Checklist confirming compliance with relevant employment laws and company policies
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Professional Services
Healthcare
Education
Retail
Construction
Energy
Telecommunications
Agriculture
Mining
Real Estate
Transportation
Hospitality
Relevant Teams
Legal
Human Resources
Corporate Secretariat
Board Support
Compliance
Finance
Executive Office
Administration
Risk Management
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Chief Operating Officer
Executive Director
Managing Director
Company Secretary
Head of Department
General Manager
Regional Director
Vice President
Senior Manager
Legal Counsel
Human Resources Director
Chief Technology Officer
Chief Marketing Officer
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